Administrator
Job summary
OPAC (Older People and Adult Community Services) administration service is recruiting a Site Support Administrator to be part of an exciting and innovative remodel that's going to provide essential administration support to our clinical services enabling them to focus on delivering outstanding patient care.
Do you enjoy making a difference? Are you craving job satisfaction? Do you want to be part of an award-winning team? If so, this is the job for you.
The ideal candidate will have a strong team work ethic, sense of accountability, friendly, positive, professional outlook, accompanied by an ability to work under pressure and at times alone and have a proven administrative background.
Main duties of the job
Please note for this role you will be required to travel independently around the county meeting strict time deadlines. You will need to hold a full UK driving licence* and have use of a vehicle. You cannot use public transport for this role as this is not a reliable form of transport and will not allow you to meet service needs. Please confirm in your application that you meet the specified criteria.
The post holder will be providing site administration support to the older peoples & adult community service's clinicians of varying professions, working in a team of 8 Administrators covering our community base sites across Cambridgeshire & Peterborough.
The main principle of the Administration service is to ensure the provision of a professional & competent service to enable our clinical colleagues to concentrate on patient care.
We aim to do so by ensuring professional leadership, excellent training & development opportunities for admin staff & standardised processes.
*DVLA have a number ofreciprocalarrangements with overseas countries, for further information please visit the DVLA website
About us
Cambridgeshire & Peterborough NHS Foundation Trust is a health & social care organisation dedicated to providing high quality care with compassion to improve the health & wellbeing of the people we care for, as well as supporting & empowering them to lead a fulfilling life.
Our clinical teams deliver many NHS services not only via inpatient and primary care setting but also with the community. These services include Children, Adult & Older Peoples mental & physical health, Forensic & Specialist mental health, Learning Disabilities, Primary Care & Liaison psychiatry, Substance misuse, Social care, Research & Development.
To achieve our goal, we look to recruit high calibre candidates that share our vision & values. As an equal opportunities employer, we encourage applications from all sectors of the community, particularly from under-represented groups including disabled people & members of our ethnic minorities & LGBTQ+ communities.
Job description
Job responsibilities
Please refer to the attached job description and person specification for full details of responsibilities
Main duties include:
- Weekly Stores/Dressings and pathology Orders for DNs
- Patient Specialist Order
- Order Stationary
- Ordering of Toners & Ink Printer
- Ordering Non-Cat/Stock Items
- Ordering adhoc items i.e., Desk Risers/Secure document bags/headsets
- Ordering VAC dressings / Tena
- Archiving
- Buffer Stock checking / turning on monthly to keep on server.
- Printed resources to be made available within the teams, i.e., yellow folders, leaflets etc.
- Asset Management Register Maintenance
- Arrange for Clinical Engineering to visit hub/base
- Arrange for equipment to be sent to Clinical engineering for repair maintenance, and asset registration.
- PPE Stock levels and audit (not all sites)
- Fridge Temperatures (not all sites)
Person Specification
Education / Qualifications
- Educated to GCE/GCSE or equivalent - grades A - C
- Good command of written and spoken English.
- Level 2 in Business Administration or equivalent experience
Experience
- Experience of working in a busy and fast paced environment
- Working with multiple people of various roles.
- Experience of planning and organising own workload
- Experience of planning workload of staff within own span of control
- Experience of administration duties & tasks
- Experience of supporting a multi-disciplinary team
- Experience of procurement processes
- Experience in using computer programmes including health care IT systems.
Knowledge
- Clear understanding of the importance of confidentiality
- Knowledge of medical terminology
- Knowledge of Data Protection Act
Other
- Ability to travel to other Trust sites, as required
Skills & Abilities
- Excellent customer/patient care skills via written & verbal in person & telephone methods
- Good organisational skills
- Good computer/IT literacy skills
- Effective communicator & ability to adopt an appropriate style & method of communication.
- Attention to detail & accuracy of work.
- Able to work on own initiative
- Able to work as part of a team.
- Able to work under occasional pressure/stress
- Good listening skills
- Flexible approach to work
- Professional attitude.
- Friendly and approachable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
Cambridgeshire and Peterborough NHS Foundation Trust
Address
Kingfisher House, Kingfisher Way, Hinchingbrooke Business Park, Huntingdon, PE29 6FH
Huntingdon
PE29 6FH
https://www.cpft.nhs.uk/
- Company
- Cambridgeshire and Peterborough NHS Foundation Trust
- Location
- Huntingdon, United Kingdom PE29 6FH
- Employment Type
- Permanent
- Salary
- £22816.00 - £24336.00 a year
- Posted
- Company
- Cambridgeshire and Peterborough NHS Foundation Trust
- Location
- Huntingdon, United Kingdom PE29 6FH
- Employment Type
- Permanent
- Salary
- £22816.00 - £24336.00 a year
- Posted