Divisional Personal Assistant (PA)

Job summary

The Integrated Pathways Division are looking for a creative, dynamic individual who has significant previous experience of working as a Personal Assistant and is able to bring their knowledge, skill and experience to support the Divisional Management Team.

You will be highly organised, practical, reliable and efficient and will have a flexible approach to their role; working on their own initiative as well as working effectively as part of the wider divisional team. Duties will include proactive forward planning, fielding emails and telephone calls, management of complex calendars, meeting management (agenda setting, distribution of paperwork according to an established timetable, high quality minute taking and follow-up of actions).

You will be responsible for a portfolio of meetings. To be successful in this challenging but rewarding role, you will thrive under pressure, have the drive and courage to solve problems and the ability to prioritise a busy workload. The post holder will be diplomatic with highly developed communication skills, the ability to engage with a range of stakeholders and will have proven IT experience.

Main duties of the job

To provide an effective, comprehensive personal assistant service to the Associate Director of Operations, Associate Director of Nursing, and Divisional Clinical Director (Division management team).

Dealing on a regular basis with confidential and, sensitive information relating to staff and services.

Provide a comprehensive, high quality business support service for the senior management team, including typing/word processing of letters, minutes, reports and other routine correspondence, using own initiative.

Maintain the corporate diary for the Group, and be aware of the corporate diary for ESNEFT, including deadlines for submission of papers and reports.

About us

We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients' own homes.

We are one of the largest NHS organisations in England, employing more than 12,000 staff.

We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options.

Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.

Our philosophy is thatTime Mattersto everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.

We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what's widely regarded as the world's best EPR system to ESNEFT, transforming life in hospital for staff and patients.

If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you.

Find out about living and working here -www.youtube.com/watch?v=GkPu7HphU8A