Accounts Payable Systems Analyst

The Transaction Accounting & Projects Analyst supports Accounts Payable and the wider Transaction Accounting function with technology-enabled change, process improvement and automation activities. Working with guidance from project leads and experienced colleagues, the role combines an understanding of transactional finance processes with practical project support, data analysis and stakeholder coordination. It will contribute to initiatives such as state of the art inhouse ERP platform, e-invoicing, LERs, system implementations, integrations and reporting enhancements, helping to improve control, efficiency, standardisation and the user experience.

Key Responsibilities

• Support the Accounts Payable implementation of Transaction Accounting technology and transformation projects, including didgital platform, e-invoicing and LER-related initiatives.
• Assist with gathering and documenting operational requirements, working with Accounts Payable, Finance, Procurement, Tax, IT and external providers under the guidance of project leads.
• Help document current and future-state processes, identify pain points and suggest opportunities for automation, simplification and standardisation.
• Update project trackers, actions and status reports, following up on assigned tasks and escalating risks, issues and dependencies to project leads.
• Assist with system configuration checks, testing, defect logging, user acceptance testing and implementation readiness activities under guidance.
• Draft and update test scripts, process documentation, standard operating procedures, training materials and user communications for review.
• Analyse transaction and system data using established reports and guidance to highlight trends, investigate routine issues and flag potential control gaps.
• Help coordinate queries between operational teams and technical specialists, communicating routine requirements clearly and referring complex matters to experienced colleagues.
• Support change management, training and post-implementation stabilisation to ensure new processes and tools are embedded successfully.
• Follow established project governance, financial controls, policies, audit requirements and data standards, escalating concerns where appropriate.
• Capture improvement ideas and support agreed activities within the Transaction Accounting continuous improvement pipeline.

Experience and Knowledge

• Some experience within Accounts Payable, Transaction Accounting, Procure-to-Pay or a related finance operations environment.
• Exposure to technology, automation, system implementation or process improvement activities is desirable; independent project delivery experience is not required.
• Working knowledge of invoice processing, approvals, supplier data and payment processes, with an awareness of reconciliations, exceptions and financial controls.
• Some exposure to documenting processes, gathering information or supporting testing is beneficial, with willingness to develop these skills.
• Good analytical skills, with the ability to interpret routine data and investigate operational or system issues with support.
• Experience working collaboratively with colleagues, with confidence to communicate with other functions and ask for guidance when needed.
• Knowledge of ERP, workflow, e-invoicing, reporting or finance automation platforms is desirable.
• Formal project management, business analysis, process improvement or accounting qualifications are advantageous but not essential.

Technical and Analytical Skills

• Good Microsoft Excel skills for organising, checking and analysing data.
• Ability to follow clear process maps, requirements, test scripts and project documentation.
• Familiarity with ERP and finance systems; experience with workflow or automation is beneficial.
• Awareness of system interfaces, master data, access controls and the importance of data quality, with willingness to build further knowledge.
• Ability to investigate routine issues logically, record findings clearly and work with technical teams, escalating more complex issues as appropriate.

Core Competencies

• Organised and reliable, able to complete assigned tasks to agreed deadlines and seek guidance on competing priorities.
• Curious and improvement-minded, with an interest in finance technology.
• Strong attention to detail and commitment to accuracy and control.
• Clear communicator who can build effective working relationships across business and technical teams.
• Proactive, adaptable and willing to learn, asking questions and seeking support when requirements are unclear.
• Takes ownership of assigned activities, follows through on actions and recognises when to escalate decisions or issues.