Estates & Facilities IT Systems Manager (CAFM Manager)
Job summary
As a specialist Estates Systems Manager, the post holder will be responsible for developing and maintaining the core specialist information and technology systems for Estates and Facilities management systems, in relation to engineering and building infrastructure, systems and equipment.
Main duties of the job
To plan with the estates management staff maintenance works, incorporatingworks by in-house and contract labour. 2) To plan and co-ordinate Estates software projects liaising with suppliers andcontractors.3) To provide appropriate technical assistance, training, instruction and guidanceto ensure all Estates staff understand and are able to use information systemsprovided. 4) To manage the BMS on a day-to-day basis with customers, the Estates BMStechnician and service providers to ensure heating, hot water and airconditioning services function within Trust policies and procedures.5) To author, review and implement policies and work procedures for IT systemsacross Estates services.6) To liaise with the Trust Health and Safety department to ensure that Health &Safety requirements are fully understood and adhered to.
About us
We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.
Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.
Why work for us? o Positive 2024 NHS Staff Survey results, highlighting compassionate leadership and wellbeingo Varied environments: community hospitals, patients' homes, and bases across Sussexo Flexible working options: part-time, flexi-time, annualised hours, and flexi-retiremento Excellent training, development, and research opportunitieso Accredited Living Wage Employer, we ensure fair pay for all our staffo Cost-effective workplace nurseries in Crawley, Hove, and Brightono Active EMBRACE, Disability & Wellbeing, LGBTQIA+, and Religion & Belief networkso Level 3 Disability Confident Leader and Veteran Aware Trust
Our values-- Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence --guide everything we do.
We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.
This post may close early if sufficient applications are received.
Job description
Job responsibilities
Please see the attached Job Description and Person Specification for more details regarding this role.
Person Specification
Qualifications and/or professional registration
- Degree in Information Technology or related subject or equivalent qualification.
- Masters degree or equivalent in relevant specialised subject or considerable equivalent experience.
Experience
- In-depth knowledge and experience of using relational databases, standard query language and coding.
- Significant experience in a similar role.
- In-depth knowledge & experience of CAFM systems and principles.
- In-depth knowledge of Crystal Reports or similar reporting packages, with the ability to develop & maintain complexed SQL reports.
- Significant understanding of advanced Excel experience with strong knowledge of formula, pivot tables & data import\export.
- Develop, plan & execute projects to deliver new E&F systems or update existing systems to the agreed budget & timelines.
- Significant experience of writing working instructions, processes & procedures using longhand and flow charts.
- Evidence of meeting challenging corporate and personal targets
- Advanced MS Excel (Pivot tables, Formulas & Visual Basic).
- In-depth experience of data manipulation, statistics analysis and presentation.
- Experience of working for the NHS
- Significant experience of writing and delivery of training courses in a one to one or group environment.
- Significant experience of research and development.
- Experience of project management and change management.
- Understanding of current developments within the NHS
Skills and knowledge
- Ability to quickly interoperate complexed system information & communicate this information with software developers, BSUH IT teams, E&F Directors\Manager, Service contractors & non-technical operational staff.
- Produce reports, metrics & statistical analysis from the E&F system to demonstrate compliance & KPI performance.
- To be able to work as part of a department and wider team to ensure that others are able to undertake their work effectively
- Excellent written and verbal communication skills
- Able to provide and receive highly complex, sensitive or contentious information, negotiate with senior stakeholders on difficult and controversial issues including performance and change
- Skilled in negotiation and influencing techniques including the ability to challenge and reality test others' positions constructively
- Highly developed leadership and influencing skills with the ability to enthuse, motivate and involve individuals and teams
- Ability to present complex and sensitive information to large groups of staff at all levels (board level to junior staff) both internally and externally and through a variety of media
- Able to develop and deliver staff training programmes and conference presentations.
- Looking to integrate & rationalise existing systems & databases.
- The ability to take an operation E&F issue & develop a system to resolve the issue using available & or emerging technologies.
- Use MS Visio to create process flow charts to demonstrate the process to staff from a broad range of technical & non-technical backgrounds.
- Analysis of the suitability of services, processes and systems.
- Judgements across specialist Engineering (Estates) issues, taking into account legislation, systems failures and complex fault finding.
- Excellent numeric and analytical skills
- Highly developed problem-solving skills and ability to respond to sudden unexpected demands Ability to interpret national and local guidelines
- Ability to analyse complex facts and situations and develop a range of options
- Takes decisions on difficult and contentious issues where there may be a number of courses of action.
- Strategic thinking - ability to anticipate and resolve problems before they arise
- Ability to make decisions autonomously, when required, on difficult issues, working to tight and often changing timescales
- Continuity planning for all E&F IT Systems Trust wide.
- Development of working practices based on new and emerging technologies to improve productivity & automate processes where possible.
- Develop user acceptance testing frame works for all new Systems, Applications & Hardware.
- Planning of maintenance schedules for all E&F Engineering assets Trust wide.
- An understanding in relation to service delivery and relationships with colleagues
- A working knowledge of the Health and Safety at Work Act.
- Ability to make sound political judgements and decisions involving highly complex facts Able to produce concise reports both financial and information based.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
Sussex Community NHS Foundation Trust
Address
Brighton General Hospital
Elm Grove
Brighton
BN2 3EW
United Kingdom
Employer's website
https://www.sussexcommunity.nhs.uk/work-with-us/