Audio Visual Bid Coordinator
The Audio-Visual Bid Coordinator supports the EMEA Bid Team in developing professional proposals, quotations, and competitive tender responses. The role works closely with Bid Directors, Bid Managers, Account Executives, and New Business Directors to coordinate the bid process and produce high-quality documentation that communicates my Audio-Visual clients' offering, value proposition, and project approach.
Key responsibilities include:
- Reviewing RFP documentation
- Preparing and formatting proposals
- Collating standard company information such as case studies, CVs and biographies
- Coordinating contributions from different departments
- Maintaining proposal content libraries
- Tracking actions and deadlines
- Arranging bid kick-off and review meetings and supporting quality assurance and internal proposal scoring.
The role will work primarily in Microsoft Word and PowerPoint, with a transition towards dedicated proposal-building software.
The position requires someone who is highly organised, proactive and detail-oriented, with strong communication and coordination skills and the ability to manage multiple priorities and deadlines. A good understanding of RFPs, value selling, and proposal development is desirable, along with commercial awareness and the ability to identify and escalate project, financial, and delivery risks.
The role is primarily home-based, with once-a-week travel to the Head Office in Surrey TW20.