Data Security and Protection Administrator

Job description

Job responsibilities

• Provide administrative assistance to the DSP Team
• To escalate to relevant staff where required on areas of complex information governance legislation, such as UK GDPR, Data Protection Act 2018 and the NHS Code of Practice on Confidentiality
• To administer and monitor the relevant DSP inboxes, ensuring that queries and tasks are appropriately responded to or escalated to team leaders
• To answer the DSP telephone and take messages as required and escalate issues and concerns raised by internal and external stakeholders
• To administer requests from department colleagues, support services, clinical services, operational and strategic Data Security and Protection leads and internal and external DSP colleagues to help promote excellent Information Governance, Data Security and Data Protection practice
• To administer Data Security and Protection incidents using Datix and where appropriate support in the investigation process, ensuring relevant actions are recorded and assigned to staff as necessary
• Provide administrative support as directed by the DSP Manager and Team Leader
• Provide administrative support by taking notes and minutes for the information for Data Governance Group (DGG) and Information Governance Group (IGG), Clinical Administration Group (CAG) and any others as determined by the Head of DSP, ensuring accurate documentation of actions and decisions is recorded, preparing the minutes into the agreed format, ready for sign off
• Support with Data Security and Protection user satisfaction surveys in line with Data Security and Protection Toolkit requirements.
• Attending relevant meetings as directed by the DSP Team Leader
• Provide support to other areas of the Data Security and Protection Team as directed by the Head of Data Security and Protection.
• Follow standard operating procedures for all routine tasks carried out within the role, reporting any updates and changes as necessary.
• Support the administration of appropriate DSP related policies and procedures.
• Support in the collation of the evidence required for the annual Data Security and Protection Toolkit submission and participate in improvement plans.
• Maintain the Trusts Information Asset Register and undertake reviews in coordination with Information Asset Owners and Information Asset Administrators.
• Occasionally support with input of information on the Information Sharing Gateway (ISG) including Data Protection Impact Assessments, Information Assets and Third Parties
• Administer the Groups Privacy Notice as directed by the DSP Team Leader
• Establish good working relationships with key staff in all departments across the Trust.
• Assist the DSP Team Leader in the administration of relevant reports and information for compliance reporting, inspections and internal assurance
• Escalate incidents to the Team Leader immediate when they may meet the criteria for a Serious Incident / reportable to the ICO
• Provide IG administrative support for R&D programmes
• Be a first point of contact for the complaints team and directly with members of the public to escalate appropriately regarding any DSP grievances and queries
• To maintain their knowledge in Data Protection Law and UK GDPR
• Administer the Internet and Intranet pages for DSP as appropriate, as directed by the DSP Team Leader

Training & Audit

• To assist with Data Security and Protection spot check audits in clinical and non-clinical areas.
• Assist with training and awareness materials and guidelines.
• To mark training and assessment sheets that are received in paper format an update the training register

We support distributed and flexible working arrangements, however, subject to business needs, there may be a requirement to travel between the Kettering and Northampton Hospital sites and other sites across the Group

Person Specification

Educations, Training and Qualifications

• Educated to Level 2 NVQ or equivalent level of education or experience
• Proven IT Skills

Knowledge and Experience

• Experience of Microsoft applications, including MS Office, Word and Teams
• Experience of communicating with a wide range of people

• Experience of working in the NHS
• Knowledge and understanding of the FOI Act, Data Protection Act 2018, Access to Health Records Act and the UK General Data Protection Regulation

Skills

• Effective Written and verbal communication skills
• Ability to learn new systems and processes
• Able to liaise with people in a professional manner at all levels including staff within NGH and other Trusts and members of the general public and outside agencies
• The ability to work in an organised and efficient manner

• Proven team worker
• Ability to work under pressure

Key Competencies/Personal Qualities and Attributes

• Concentration and dealing with interruptions in a professional manner
• Self-motivated
• Reliable and trustworthy
• A team player

• A flexible attitude

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.

Employer details

Employer name

Kettering General Hospital NHS Foundation Trust

Address

Cytringan House

Robinson Way

Kettering

NN16 8PT

https://www.kgh.nhs.uk/working-for-us