Oasis Academy Coulsdon - Data Entry/Administration Assistant Apprenticeship

General Administration:

• To respond to a range of routine and basic written, telephone and ‘face to face’ enquiries, including referrals from the Academy’s reception service, from a variety of sources (internal/external) either directly or by referral
• On an ad hoc basis, to compose, type and distribute routine and basic correspondence. In addition, to prepare more specialist/technical draft documents for approval as directed.
• To undertake general office duties to include: opening and sorting of post; filing; photocopying and collation of documents; maintaining office diary; monitoring/ordering of stationery as required; cash handling, collection and reconciliation; maintaining a petty cash float as required.
• As appropriate, dependent on workload and the organisation of the support team, to provide guidance and support to colleagues on processes and procedures to complete administrative and clerical tasks. To allocate and prioritise work for colleagues.
• Assist with maintaining and updating SIMS database and Parent Pay.
• So far as reasonably practicable, to promote safe working practices by employees and visitors in premises/work areas in which the postholder is located, to maintain a safe working environment.
• To work in compliance with Academy policies and legislative requirements, as relevant to the post.

Attendance Data Roles:

• Welcome and sign in Students, respond to enquiries as directed
• To communicate with parents.
• Operate absence telephone and answer messages
• Input pupil data onto computer system
• To assist with clerical duties to support the smooth administration and functioning of the school
• To ensure confidentiality at all times when dealing with issues re Staff, Students or Parents.
• General clerical duties as required
• Franking outgoing post and sorting incoming mail
• Admin for Parents Evenings
• Show my Homework admin duties
• Support Input for Admissions (SIMs)
• Create Interim Report Templates each half term, and full reports per term.
• Spot check Teacher Comments/Mark/Targets
• Data Entry for Exams Officer
• Creating New Marksheets for all classes for September.
• Other reasonable tasks from time to time as directed by the Line Manager.

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Customer care skills
• Problem solving skills
• Presentation skills
• Administrative skills
• Logical
• Team working
• Creative
• Initiative

• English GCSE or equivalent, grade A*-C/9-4 or Level 2 equivalent (Essential)
• Maths GCSE or equivalent, grade A*-C/9-4 or Level 2 equivalent (Desired)