Assistant Project Manager
As an Assistant Project Manager you will assist Project Management resources with key project activities including communication, change management, timely and on-budget completion of project deliverables while meeting client scope and quality requirements. All work will follow established AVI-SPL Project Management principles and procedures. AVI-SPL will help you acquire/develop skills over time to manage smaller complex projects with the ultimate goal to progress into a Project Manager position.
Day-to-Day Responsibilities:
• Learn and comply with all AVI-SPL standard process and procedures within the AVI-SPL Operations Playbook, utilizing tools approved and provided by AVI-SPL.
• Review and acquire a thorough knowledge of contract documents for each assigned project
including, but not limited to project scopes of work, bid drawings and specifications, contract,
subcontractor scopes of work, and construction schedules.
• Manage project team resource tasks and milestone activity.
• Facilitate discovery and documentation during internal project kick-off meetings as needed
• Participate in external project kick-off meetings with all necessary external stakeholders as well
as applicable internal resources as required.
• Manage internal and external project communication and documentation through accurate files
and records of project status and activities.
• Respond to communications from customers regarding problems or concerns in a timely and
professional manner as directed.
• Compile job progress reports. Raise any issues to Project/Office Management for proper
escalation.
• Review daily site progress reports from lead technicians and respond to needs identified.
• Assist in the management of equipment requests, distribution and shipping through pick ticketing, packing slip and sign off process requirements.
• Assist Management through the change order process through assurance that any scope,
schedule, cost or change of terms are handled in accordance with AVI-SPL change order
procedures.
• Deliver quality analysis report of internal resources and subcontractors.
• Ensure all closeout/as-built documentation is created and stored in proper location for service
and/or future office reference.
• Develop and maintain strong relationship with customers with direct interaction with focus on
improving customers’ perception of on time delivery, quality, responsiveness, problem solving
and service.
• Achieve project results per customer requirements to obtain AVI-SPL Net Promoter Score goals.
What we're looking for:
• Demonstrated experience in an assistant Project Manager or Project Coordination role fulfilling
the responsibilities listed in this job description.
• Proficiency with Microsoft Office Suite (Word, Excel) and PDF software.
• Ability to manage tasks and resources to meet project objectives.
• Energized self-starter characteristics and ability to work independently.
• Excellent communication and interpersonal skills, both verbal and written.
• Excellent attention and time management skills while adapting to change priorities.
• Valid Driver’s License and a Motor Vehicle Record that meets AVI-SPL Driving Privileges standards.
• Ability to travel to various job sites as required.
Nice-to-Haves:
• Experience in the Audio Visual, Construction, Technology or related industry.
• Ability to read and comprehend project technical and construction documents.
• Project budget maintenance skills.
• Formal education in Audio Visual, Construction, Technology or related field
Why work for AVI-SPL (what’s in it for you)
As we have already mentioned, AVI-SPL are the global leaders when it comes to universal communications, and we make sure our work environment matches our status. The business treats all their employees as individuals and makes sure we all have definitive goals and career paths to help us maximize their ability.
Along with this we also offer:
- Private Healthcare with Vitality
- Access to Employee Assistance and Wellbeing Support
- Mental Health Support through the above
- Access to discounted Gym memberships
- Increased holiday with service
- Access to numerous online learning resources
- AVIXA membership for industry learning
- Access to online retail discount platform
- Discounted products through our recognised partners
- Cycle to work scheme
- Season ticket loans
- Generous Referral scheme
So, if you are feeling undervalued, stuck in a rut or just looking at furthering your career, apply today.
Our commitment to diversity is simple: we provide connection, opportunity, and a voice to everyone, from every background. WE Thrive Together: WE appreciate the visible and invisible qualities that make you who you are. Our diversity makes us better humans and better employees and makes AVI-SPL a better business.
AVI-SPL is an Equal Opportunities Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, pregnancy, sexual orientation, gender identity, nationality, age or disability status.