Accounts Payable Clerk

About the role:

Academia is seeking an Accounts Payable Clerk/ Accounts Assistant to join our dedicated and passionate Finance team. This is a full-time position providing maternity cover for a twelve-month period, with the potential to become a permanent role at the end of that period.

The role will be based at our headquarters in Hemel Hempstead. The role will primarily be working in an Accounts Payable team of 3 but will provide support to a wider Finance team of 11 on an as-needed basis. The finance team are primarily based in the UK.

This is a hybrid role, with up to 2 days a week working from home (at management discretion).

The ideal candidate will have previous experience working as an Accounts Payable clerk in a B2B environment.

This is an exciting opportunity for an individual who enjoys working within a dynamic business and is analytical and able to resolve problems. They will be liaising with internal teams and external customers to ensure supplier invoices are paid on time, and the finance team as a whole, functions effectively.

This is a high-volume, fast-paced environment and the successful applicant will be expected to hit the ground running.

You will be responsible for:

The successful candidate will be responsible for the day-to-day processing of purchase invoices including reviewing, verifying and matching purchase orders to supplier invoices. You will take ownership of several key accounts and resolve any discrepancies and issues with these suppliers, as well as being able to work as a team to manage the remaining supplier accounts.

Some of the Accounts Payable duties and responsibilities include:

• Preparing supplier payments
• Performing credit card analysis
• Processing expense payment runs
• Reconciling supplier statements

You will need to work well as part of a team and will share responsibility for dealing with finance-related tickets, answering calls as well as other administrative duties.

As a member of the wider finance team, you may be asked to help in other areas of finance from time to time. This could include administrative tasks, helping with our Credit Control function, supporting senior finance managers or ad-hoc duties.

Key Skills & Experience:

• A keen eye for detail
• Excellent communicator (both written and verbal)
• Strong numeracy skills
• Ability to work under pressure and to tight deadlines
• Strong work ethic and ability to manage multiple and conflicting deadlines
• Capability of working in a team as well as individually
• Strong grasp of Microsoft Office (especially Excel, including V Lookups) and the ability to learn how to use various finance systems (including Epicor and Xero)
• Good problem-solving skills
• An understanding of Accounts Receivable and how this function works alongside Accounts Payable

Why Academia?

Academia is an innovative and rapidly expanding technology company on a mission to transform IT services for large public and private sector customers. We’re not just a supplier; we’re a trusted partner for thousands of clients.

Our ethos is simple, if we can provide great technology and make it work, we will empower our customers to optimise their investment in technology. Your IT success is our business.

Building a strong reputation over 20 years as a top-tier provider of IT solutions and services, the company has sustained double-digit growth, with revenues exceeding £150 million in FY24. We have picked up prestigious industry awards along the way, including the highly prized CRN reseller of the year award.

Backed by Strive Capital, which has provided strong financial and strategic support since 2020, Academia is well-equipped to continue expanding into new areas. Our dedicated lifecycle division, launched to meet the growing demand for sustainable IT solutions, reinforces our commitment to reducing environmental impact while supporting the full lifecycle of our technology.

Our culture is built on teamwork, innovation, integrity, ambition, and a commitment to delivering excellent customer service. With ambitious growth plans and a supportive, collaborative environment, Academia is a fantastic place for professionals eager to make an impact. Join us and become part of one of the UK’s most exciting tech success stories.

Benefits

• Gym membership contribution
• Health Cash Plan
• Increased annual leave with length of service
• Free annual leave on your birthday
• Length of service bonus
• Flexible working hours
• Hybrid working
• Free Will Writing service
• Life Insurance
• Wellbeing Days

... And much more!