Billings Manager

An excellent opportunity has arisen for an Accounts Payables clerk to join a busy team on a permanent basis.

The Billings Manager plays a key role in the financial management of this establishment, ensuring the accurate and timely billing, reconciliation, and collection of all fees, transport, financial aid, and extracurricular fees. The role manages billing and collection processes for over 900 customers and partner organisations, ensuring data accuracy, financial compliance, and an exceptional level of customer service. This position supports approximately £50 million in income and requires a detail-oriented, technology-savvy, and proactive professional capable of operating efficiently in a fast-paced, deadline-driven environment

Key Responsibilities

• Billing and Data Management
• Manage end-to-end billing
• Maintain accurate family and student billing records in the school’s finance and student information systems (Microsoft Dynamics Business Central).
• Collaborate with departmental administrators and other internal stakeholders to ensure timely updates to fee data
• Generate, review, and distribute invoices within strict deadlines; ensure compliance with Accounting and VAT regulations as well as policies and contractual obligations
• Monitor and reconcile data between finance, admissions, and student databases to ensure billing integrity
• Collaborate with internal departments to resolve payment issues.
• Provide support for audits and financial reporting requirements.
• Prepare and maintain accurate audit trails for all transactions

Reconciliation and Reporting

• Perform regular reconciliations between the fees ledger, bank accounts, and other sub-ledgers.
• Analyse billing and cash flow trends; prepare reports for management, auditors, and the Board as required.
• Produce insightful analytical reports on billing to assist in long-term financial planning.
• Support external audits and provide all necessary documentation related to fees and revenue. Systems, Innovation, and Process Improvement
• Utilise financial systems effectively; identify opportunities to improve automation, reporting accuracy, and user experience.
• Contribute to digital transformation initiatives such as online payment platforms, automated invoicing, and data analytics tools.
• Ensure compliance with relevant UK financial, consumer, and data protection legislation, including GDPR, Consumer Credit Act, and HMRC guidelines.
• Maintain awareness of Anti-Money Laundering (AML) regulations and apply appropriate due diligence when processing and verifying payments from individuals and organisations.
• Identify and escalate potential compliance or irregular payment concerns to the Director of Finance & Operations.
• Develop and document best practices and standard operating procedures to ensure efficiency and consistency

The Ideal Candidate

You will be an organised and pro-active individual with an adaptable approach to business requirements.

A professional qualification in the accounting and finance field or equivalent.

Substantive experience in an accounting, billing, or accounts receivable role.

Proficiency with financial management systems (e.g. Business Central, iSAMS, Sage, or similar).

Advanced Excel and data reconciliation skills.

Strong understanding of financial controls and internal audit practices.

Awareness of Anti-Money Laundering (AML) principles and responsibilities.