Maintenance Administrator

Join Our Team as a MAINTENANCE ADMINISTRATOR with an excellent starting salary of £29,000.

Are you looking for a dynamic role in a bustling environment? Our client, a global leader in energy management and automation, is seeking an experienced and dynamic administrator to support and assist the Engineering & Maintenance teams at their state of the art facility in Eastfield, Scarborough.

This role is temporary with the possibility of becoming permanent for the right candidate.

About the role:

Key Responsibilities

Maintenance Planning & Scheduling

• Plan, schedule, and coordinate preventative maintenance activities for plant and equipment.
• Organise and maintain maintenance schedules for internal maintenance technicians.
• Coordinate visits from external contractors and service providers.
• Raise work requests and ensure maintenance tasks are scheduled in line with operational requirements.
• Monitor completion of planned maintenance activities and follow up on outstanding work.
• Maintain maintenance calendars and shutdown schedules.
• Assist with prioritisation of maintenance activities based on business needs and equipment criticality.

Contractor Coordination

• Arrange contractor site visits and ensure all necessary site requirements are completed prior to attendance.
• Liaise with contractors regarding work scopes, schedules, quotations, and service reports.
• Maintain contractor records and documentation.
• Support compliance with site health, safety, and contractor management procedures.

Purchasing & Procurement

• Create and manage purchase requisitions and purchase orders through the Coupa procurement portal.
• Track orders, deliveries, and supplier performance.
• Liaise with suppliers to obtain quotations, lead times, and delivery updates.
• Ensure purchasing activities comply with company procurement policies.
• Maintain accurate purchasing records and documentation.

Spare Parts & Stock Management

• Manage critical spare parts inventory for manufacturing equipment and plant assets.
• Monitor stock levels and reorder spare parts as required.
• Identify critical equipment spares and ensure minimum stock levels are maintained.
• Perform regular stock checks and inventory audits.
• Maintain accurate stock records within SAP and associated systems.
• Work closely with maintenance engineers to identify future spare parts requirements.

Systems & Administration

• Maintain accurate maintenance records and documentation within SAP.
• Produce maintenance KPI reports and performance metrics.
• Support the Maintenance Manager with planning reports, budgets, and maintenance data analysis.
• Manage engineering documentation, service reports, manuals, and records.
• Ensure data integrity across maintenance management systems.

What We’re Looking For:

Essential

• Previous experience in a maintenance administration, maintenance planning, engineering support, or similar role.
• Experience coordinating maintenance activities and contractor scheduling.
• Experience managing purchase orders and supplier communications.
• Inventory or spare parts management experience.
• Strong organisational and planning skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced manufacturing environment.
• High attention to detail and accuracy.

IT Skills Required

• Proficient in Microsoft Teams / Microsoft Word / Microsoft Excel (including data analysis and reporting) / Microsoft PowerPoint
• Experience using SAP
• Experience using procurement platforms such as Coupa (preferred)
• Ability to learn and use maintenance management systems

Adecco and our client are proud participants in the Disability Confident Program, providing support for individuals living with disabilities.