Resource Coordinator

Resource Coordinator
UK South - Hybrid/Remote – 1-2 days in the office per month
£35,000 - £45,000

Our client, a growing and forward-thinking technology organisation, is seeking an organised and proactive Resource Coordinator to support the effective planning and allocation of delivery resources across multiple projects. The ideal candidate will come from a SaaS / Microsoft Partner background and bring prior experience in resource coordination or resource management, with a strong understanding of how delivery teams operate within a fast-paced, technology-driven environment.

Resource Coordinator Key Responsibilities

• Schedule and manage tasks across available resources, prioritising workloads and adapting plans to meet changing business demands.
• Allocate developers and consultants to projects based on skills, availability, and project requirements.
• Produce resource planning reports, utilisation forecasts, and performance analysis to support delivery planning.
• Take ownership of timesheet management, ensuring submissions and approvals are completed in line with invoicing deadlines.
• Review time allocation against project activity and liaise with project stakeholders to resolve discrepancies.
• Collaborate closely with project and account managers to manage delivery expectations and maintain customer commitments.
• Identify gaps or tentative bookings within team schedules and coordinate stakeholders to optimise confirmed work allocation.
• Resolve scheduling conflicts, including duplicate bookings and absence management.
• Maintain accurate resource calendars and scheduling data.
• Contribute to continuous improvement of scheduling, reporting, and resource management processes.

Resource Coordinator Required Skills & Experience

• Minimum 5+ years’ experience in resource coordination or a similar role.
• Experience working within project-based environments involving coordination, finance, accounting, or invoicing processes.
• Strong organisational and planning skills with excellent attention to detail.
• Ability to manage multiple priorities in a fast-paced, high-pressure environment.
• Strong multitasking and problem-solving abilities.
• Excellent written and verbal communication skills.
• A proactive mindset with a willingness to learn and develop within the role.
• Experience with ERP, CRM, or other resource or database management systems.
• Proficiency in Microsoft Office applications.

Benefits

• Competitive salary based on experience.
• Generous annual leave entitlement, including your birthday off.
• Pension scheme available from day one.
• Critical illness and death in service cover.
• Electric vehicle salary sacrifice scheme.
• Employee Assistance Programme.
• Mental health support initiatives and a positive workplace culture.
• Professional development opportunities, including Microsoft certification training.