Business Support - Executive Admin Assistant

Title: Executive Admin Assistant 2

Duration: 3 months

Type: Contract

Summary:

This position requires excellence in primary administrative functions, as well as the responsibility for executive-level interfaces, contact with partners, as well as contact with all levels of employees. The ideal candidate for this role will need to be able to navigate and change directions quickly within a fast-paced environment, have stellar interpersonal skills and initiative, demonstrate good judgment, maintain a high level of confidentiality, set priorities, and handle multiple tasks simultaneously. Being detail-oriented and having consistent and timely follow-through will be essential to success. A calm and reassuring manner, bringing confidence and focus to the role will be highly valued.

Qualifications

• 3-5 years of senior level business administrator experience in a fast-paced environment.
• Proficiency with Microsoft software including Outlook, Word, Excel (at intermediate level-Pivot Tables), PowerPoint and Visio. Ability to use or experience in Microsoft internal tools (MS Travel, MS Expense2, Employee Central, MSS, HeadTrax, iCIMS, HR Insights Catalog, MS Space, MyOrder, IDWeb, AssetLink, etc.)
• Strong organizational, planning, time management, project management, problem-solving, and anticipatory skills.
• Be able to execute in relatively ambiguous and complex situations, prioritizing and juggling multiple projects at once, work independently, be self-motivated and action oriented.
• Able to build effective working relationships inside and outside the group with varying levels of collaborators and accommodate working styles and perspectives of diverse individuals and groups.
• Exercises sound judgment, tact, diplomacy, and professionalism applied in all transactions, maintenance of utmost confidentiality with sensitive and personal information.