Executive Administrator

Executive Administrative Assistant 3

Employment Type: Inside IR35 Contract

Employment Type: Contract

Location: St Regent's street, MSFT AI (4 days in the office Monday-Thursday)

Working hours: 40 hours, 5 days/week

Compensation: 18 pounds per hour

Role Overview

We are seeking a temporary Team Assistant and Office Manager for an Operations team in London. The ideal candidate will be a proactive and resilient business support professional who brings positive energy and effectiveness to the team. This role involves delivering support across a wide range of functional areas, including travel management, event coordination, and office management within a fast-paced, technical environment.

Key Responsibilities

• Provide strategic calendar management, time planning support, and meeting logistics for managers and the team.
• Coordinate and manage all aspects of travel arrangements, including creating detailed itineraries and managing logistics across different time zones.
• Oversee office management duties to maintain a dynamic team environment and contribute to an exceptional employee experience.
• Manage resources, including expense management, supply management, and budget tracking, ensuring policy compliance.
• Plan and coordinate events in collaboration with the wider team, taking responsibility for event outcomes.
• Provide project management support, balancing multiple projects, and ensuring executional and operational excellence.
• Support team management activities, including recruitment facilitation, onboarding, and offboarding processes.
• Drive cross-functional communication and liaise between executives, central teams, and other business partners to improve efficiency.

Required Qualifications

Education: A high school diploma or GED is required.

Experience: A minimum of 7+ years of administrative, business support, or customer service experience in an environment with an emphasis on scheduling, travel management, and administration for executive-level management.

Technical Skills:

• Project Management and organizational skills.
• Problem-solving and the ability to work independently.
• Effective communication skills.

Preferred Qualifications

• A proactive and collaborative mindset with a demonstration of complete ownership of responsibilities.
• Experience managing a team with dual accountability.