Purchasing Executive - Resource Team

About RicohA global leader in digital services, recognised for innovation, sustainability and a people-first culture. We feature in the Gartner Magic Quadrant, are listed in the Global 100 Most Sustainable Companies, and have been named one of Forbes’ World’s Best Employers 2025. At Ricoh, we believe people do their best work when they feel valued and supported. We create inclusive workplaces where you can grow, contribute, and make a positive impact while helping to build a more sustainable future.Find your place. Transform your futureOur purpose is centred on understanding and improving how people work. By focusing on real working experiences, we support individuals to develop their skills, realise their potential and do work that feels meaningful.People transform when they Love What They DoThis belief sits at the heart of The Ricoh Promise. It guides how we recruit, how we support our people, and how we work together every day, creating an environment where you can grow, feel valued and make a difference.When you join us, you are encouraged to share your ideas, challenge the way things are done, and work with others to build something better. If you are looking for a place where your voice is heard, your development is supported, and your work feels meaningful, you will feel at home at Ricoh.What you will be doingPurchasing of goods, services and resource requirements via third party Distribution chain, working with and supporting the Telco and IT Services Procurement function through supporting Sales teams ensuring that each transaction provides best value, compliance, on-time delivery and on-time supplier invoice payments.Responsible for day-to-day delivery of accurate and efficient procurement purchasing of Resource, Hardware, Software and Services from approved suppliers across a broad portfolioEffective negotiation, compliant processing, goods receipting, on-time delivery and on-time payment of supplier invoicesManage and comply with company procurement purchasing order processes including order creation, item creation, goods receipting, back order reports, returns, resource timesheets and renewalsWork collaboratively and compliantly across all Procurement teams, Sales and key stakeholdersProven experience in working with third party suppliers and distribution supply chainArranging transport of goods and tracking orders to ensure timely deliveryCoordinating inventory management with warehouse for hardware call offsCoordinating processing of engineering timesheets accurately and timelyMonitoring stock and escalating to suppliers and procurement management as requiredStrong written and communication skills to support the Sales functionProven experience in application of attention to detail and overall diligence to identify and mitigate riskDevelop and maintain internal and external relationships to become a trusted advisorExperience of inventory control, administration and processing requisitionsFollow internal procurement operational process to record dataEvidence additional cost savings achieved through effective negotiation at point of order to optimise margins and reduce operating costsContribute to, maintain and accomplish team performance levels (KPI’s) to consistently achieve internal departmental and business objectivesInnovative to support, develop and optimise purchasing processes and toolsPro-active approach to all areas of responsibilityAble to work as part of a team and independentlyAlign to Ricoh’s values and the department core competenciesOpen to undertake self-paced, supported learning and training to upskill/cross skill and maintain IT Services knowledge and experienceYou will ideally haveProven relevant experience in a procurement function undertaking activities associated with purchasing from distributors / third party suppliersProven experience of clean order management and item creation processesIdeally the successful applicant will hold excellent knowledge and experience of co-ordinating orders pertaining to engineering resource and IT Services product architecturesProven customer service experience with good interpersonal, analytical, negotiation and conflict resolution skillsExcellent relationship management underpinned by being professional and confident in mannerAbility to communicate effectively with internal/external stakeholders, suppliers, customers, peers, senior management and the wider business at all levels of seniorityGood knowledge of the Microsoft suite (Word, Excel, Outlook), Oracle ERP system and capability to learn the use of other software applicationsCommercial awarenessInterpersonal skills, particularly in (internal and external) relationships and commercial negotiationAbility to identify and mitigate risk to the organisationAbility to cope with pressure and adapt to situationsAnalytical and problem-solving skills, able to multi-task in a fast-paced environmentGood organisational and time management skillsCan remain calm under pressure#RicohUKIn return for your commitment, you can expectAt Ricoh, work should feel meaningful, supportive and fulfilling. The Ricoh Promise shapes your experience through four pillars that bring our culture to life.Love to ConnectYou become part of a global community built on openness, inclusion and genuine collaboration.Across teams, countries and roles, you'll find people who listen, involve and encourage you - helping you feel valued and able to be yourself every day.Love to GrowYour development truly matters to us. With access to learning pathways, mentoring and career opportunities across functions and countries, you'll be supported to stretch your skills, explore new directions and stay future-ready in a changing world.Love to Give BackPurpose is part of how we work. You'll have opportunities to make a difference through volunteering, sustainability initiatives and community programmes that reflect our shared values and commitment to positive impact.Love to SucceedSuccess at Ricoh is something we pursue together. You'll benefit from fair rewards, flexible working, wellbeing resources and real recognition - including programmes such as the Imagine. Change. Awards, where colleagues celebrate each other's achievements.We are an equal opportunities employerWe believe that diverse perspectives make us stronger, and we welcome applications from people of all backgrounds, identities, and experiences. Our hiring decisions are based on skills, experience and potential, and we are committed to creating a fair and inclusive recruitment process. If you require any reasonable adjustments at any stage of the recruitment journey, please let us know and we will support you to bring your best self forward. Ready to love what you do? Apply now and help us shape what comes next.Job SummaryJob number: NR01281Profession: ProcurementEmployment type: Full time