Senior Business Information Coordinator

Dedicated to sustainable development, Arup is a collective of designers, consultants and experts working globally.

At Arup you will have the opportunity to collaborate on ambitious projects - delivering remarkable outcomes for clients and communities, and to do socially useful work that has meaning.

Arup's purpose, shared values and collaborative approach has set it apart for over 75 years, and now is your opportunity to join.

Job Description - The Role

AMS is a global workforce solutions partner committed to creating inclusive, dynamic, and future-ready workplaces. We help organisations adapt, grow, and thrive in an ever-evolving world by building, shaping, and optimising diverse talent strategies. We partner with Arup to support their contingent recruitment processes. Acting as an extension of their recruitment teams, we connect them with skilled interim and temporary professionals, fostering workplaces where everyone can contribute and succeed.

On Behalf of Arup, we are looking for a Senior Business Information Coordinator for an initial 12 weeks contract based in London. It is a hybrid model 3 days from office and 2 days from home.

Purpose of the role:

Arup are seeking a Senior Business Information Coordinator to act as a custodian for the firm's corporate project database, ensuring metadata is accurate, well-organised, and easily accessible. This role plays a key part in supporting Arup's strategic use of data, technology, and AI, and offers opportunities to collaborate across teams requiring information management expertise.

You will maintain taxonomies, edit metadata, train users, and respond to complex enquiries, while also contributing to projects that improve data structures, map to external taxonomies, enhance user interfaces, and automate manual tasks.

What you'll do:

• Edit and review metadata received via multiple project information submission systems, guaranteeing consistency and data quality standards are met.
• Maintain and update taxonomies to support the effective organisation and retrieval of project record information, including mapping to external taxonomies and developing new data structures, ensuring the firm's project data remains adaptable and fit for purpose.
• Assist with bid preparation by retrieving relevant project examples.
• Respond to complex enquiries regarding Arup's project history and data.
• Provide user training and ongoing support to colleagues, enhancing their understanding and use of our project data systems.
• Support improvements in user interfaces for easier database interaction and retrieval of information.
• Identify manual processes that can be automated and collaborate on implementing automation to improve efficiency.
• Work collaboratively with other teams in the firm on information management initiatives, sharing expertise and best practice.

The skills you'll need:

• Experience in content/knowledge/information management authoring and maintenance
• Experience in maintaining and/or using a taxonomy to perform searches
• Strong data literacy, with capacity to handle, cleanse and prepare data as required.
• User-oriented skills and mindset, including interpreting user search needs, gathering user requirements, conceptualising new system features, or providing user training.
• Experience using LLM tools and critically evaluating outputs.
• Excellent verbal and written communication skills
• Must have strong collaboration skills and an ability to work within a team environment.

About the client

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. Guided by its values and alignment with the UN Sustainable Development Goals, Arup creates and contributes to equitable spaces and systems, while cultivating a sense of belonging for all.

Arup's internal employee networks support their inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - creating a space for everyone to express themselves and make a positive difference. If you are interested in applying for this position and meet the criteria outlined above, please click the link to apply and speak to one of our Sourcing Specialists.

AMS are committed to providing all our candidates with the opportunity to perform at their best throughout the recruitment process. Please let us know if you require any additional support or reasonable adjustments during the screening process and we will work with you and Arup to identify the best solution to meet your requirements.

AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.