Executive Assistant
Job Title: Executive Assistant
Location: Various UK locations considered, with travel to Frimley, Surrey as required. We offer a range of hybrid and flexible working arrangements - please speak to your recruiter about the options for this particular role.
Salary: £50,000 + depending on experience
What you'll be doing:
Location: Various UK locations considered, with travel to Frimley, Surrey as required. We offer a range of hybrid and flexible working arrangements - please speak to your recruiter about the options for this particular role.
Salary: £50,000 + depending on experience
What you'll be doing:
- Provide expert Executive Assistant support to two Senior Executives, ensuring priorities are managed effectively and delivered on time
- Organise and coordinate a wide range of tasks, using good judgement to focus on the most important and high-impact work
- Build effective working relationships with key colleagues, including Chiefs of Staff and Board Office teams, to support smooth day-to-day operations
- Manage complex diaries, travel plans, and logistics for meetings, site visits, and events, ensuring everything runs smoothly
- Prepare meeting notes, carry out research, and organise information to help the Executive stay informed and ready for discussions
- Handle incoming communications professionally, draft responses, and make sure follow-ups happen across different time zones and platforms
- Create accurate, well-presented documents, reports, and presentations; manage expenses and support with tracking budgets
- Make sure office activities follow internal policies, GDPR, and health & safety requirements, helping to maintain a professional and compliant workplace
Your skills and experiences:
- Demonstrated experience as an Executive Assistant
- Experience handling confidential information securely, with knowledge of GDPR
- Skilled in managing complex diaries, travel, and senior meetings
- Proficient in Microsoft Office, especially Excel, for reporting and data management
- Excellent communication and ability to work with diverse teams and stakeholders
- Global experience is desirable, reflecting familiarity with international working environments
Benefits:
As well as a competitive pension scheme, BAE Systems also offers employee share plans, an extensive range of flexible discounted health, wellbeing and lifestyle benefits, including a green car scheme, private health plans and shopping discounts - you may also be eligible for an annual incentive.
The Team:
Join a dynamic team at BAE Systems Head Office, working closely with senior stakeholders in a varied and impactful Executive Assistant role. You will provide comprehensive and confidential support to the Senior Executive, playing a crucial role in enabling the smooth running of their responsibilities. This is an excellent opportunity to make a real difference by directly supporting the Senior Executive and contributing to the wider team's success. You will act as the gateway to the Senior Executive, utilising highly developed communication and influencing skills to build credibility and engage confidently with senior management and external contacts. Your expertise in time management and problem-solving will be essential as you independently manage complex, sometimes competing priorities to ensure everything runs professionally and efficiently.
Why BAE Systems?
This is a place where you'll be able to make a real difference. You'll be part of an inclusive culture that values diversity of thought, rewards integrity, and merit, and where you'll be empowered to fulfil your potential. We welcome people from all backgrounds and want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.
Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.
Closing Date: 10th June 2025
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
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- Company
- BAE Systems
- Location
- Frimley, Surrey, England
- Employment Type
- Permanent
- Posted
- Company
- BAE Systems
- Location
- Frimley, Surrey, England
- Employment Type
- Permanent
- Posted