Data & Compliance Apprentice

The Data & Compliance Apprentice is an entry-level, developmental role designed to build the knowledge, skills and behaviours set out in the Level 3 Data Technician apprenticeship standard, while providing practical support to BPIF Training’s data and compliance function.

Data Collection, Formatting & Validation (K1–K4, S1–S4).

• Support the collection and extraction of learner and employer data from a range of internal and external sources, including PICS, Smart Assessor, SharePoint and Azure Blob Storage.
• Help collate and format data in line with organisational and industry standards, ensuring consistency and accuracy ahead of reporting.
• Assist with routine data validation checks, learning to identify errors, gaps and anomalies in learner records before funding claims and ILR submission. Under supervision, help maintain accurate records of off-the-job (OTJ) hours and functional skills data in line with DfE evidence requirements.
• Data Analysis & Presentation (K5–K8, S5–S8)
• Support the production of routine reports and summaries, identifying basic trends and patterns in learner performance, retention, and achievement data.
• Contribute to the maintenance and refreshment of Power BI dashboards and the BPIF Training Data Hub, ensuring compliance and performance data is accurate and up to date.
• Use visualisation and presentation tools to present data clearly for internal stakeholders, developing skills in data storytelling appropriate to the audience.
• Help prepare data extracts and summaries to support the Data & Compliance Manager during audits, self-assessment and Ofsted inspection readiness.

Data Security, Quality & Compliance (K9–K11, B1–B4)

• Handle all data in a compliant, safe and secure manner, adhering to GDPR, BPIF Training’s data policies, and information security standards.
• Develop a working understanding of DfE funding rules, ILR data requirements and Ofsted compliance as they apply to apprenticeship delivery.
• Apply attention to detail and a quality-focused mindset to all data tasks, escalating issues and risks to the Data & Compliance Manager promptly.
• Maintain confidentiality and act with integrity when handling sensitive learners and employer information.

Professional Development & Collaboration (B5–B7, S9)

• Engage fully with the apprenticeship programme, completing off-the-job learning, building a portfolio of evidence, and preparing for end-point assessment.
• Work collaboratively with colleagues across the operations, quality and delivery teams, developing effective communication and stakeholder skills.
• Take responsibility for your own learning and workload, seeking feedback, and continuously improving performance.
• Keep pace with relevant tools, software and good practice in data handling within the education and skills sector. 

• Communication skills
• IT skills
• Problem solving skills
• Presentation skills
• Administrative skills
• Number skills
• Analytical skills
• Logical
• Team working

• English and Maths GCSE, grade C/4 (Essential)