2221 - Team Administrator

Job summary

The hours for this post are 22.5 per week

This is a great opportunity to join a nationally recognised assistive technology team and, through excellent administrative provision, to support the team to maintain and improve its excellence in provision of specialised assistive technology.

Barnsley Assistive Technology delivers specialised services for Augmentative and Alternative Communication and Environmental Control across Yorkshire and the Humber. The team is directly commissioned by NHS England to deliver these two specialised services. The team has an excellent national and international reputation for quality, innovation and research and development and has strong links with the University of Sheffield.

We are looking to recruit a Administrator to provide admin support across our busy team. We are particularly looking for someone who has considerable experience of providing wide ranging types of administrative support, knowledge and experience of assistive technology, and of working with disabled people.

As the first point of contact for many of our clients, some of whom experience communication difficulties, you will play a key role in handling enquiries from both clients and their relatives. Additional responsibilities include maintaining and updating the teams database, handling procurement tasks, and managing stock levels

Main duties of the job

As a varied role, you must be self-motivated, be able to work independently and have experience of prioritising high workloads effectively. You will be required to work flexibly across teams to meet the demands of the service, where your ability to build strong relationships will be vital.

If you are highly motivated, a great team player and passionate about working with people with disabilities then we look forward to hearing from you.

Act as the first point of contact for the team, dealing with, or referring as appropriate, internal and external enquiries in an efficient and professional manner, verbally and by email, prioritising as required.

Manage and enter data for all client related work into the team information system/database ensuring accurate records and according to standard procedures.

Process client referral forms according to standard procedures including checking the data, contacting the referrer and entering data accurately.

Co-ordinate and liaise with the internal team, suppliers and contractors around installation, amendments or delivery of equipment, ensuring all relevant paperwork is received.

Manage the office and equipment supplies, including the ordering of items, logging orders, accurately updating the database and maintenance of stock levels.

Provide administrative support for members of the Assistive Technology Team in carrying out the teams operations.

About us

We reserve the right to close positions early

We scored best in the country in the most recent NHS Staff Survey for teamwork, compassionate leadership, and supporting work/life balance. In 2024's survey, the Trust also scored above average in every theme of the NHS People Promise the promise NHS colleagues make to work together each other to improve the experience of working in the NHS for everyone

Barnsley Hospital is a high performing Trust, currently rated Good by the Care Quality Commission (CQC) and achieving significant progress in the delivery of our strategic objectives, including our ambition to be the best Place to Work

We are proud of the commitment of our colleagues to ensuring a strong and sustainable future and our organisation is highly valued by our local communities

There has never been a better time to join Barnsley Hospital. It is moving at pace and a we can do this attitude is evident right through the organisation.

Barnsley Hospital is committed to promoting equality of opportunity and fair treatment to all applicants.

For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link on the right hand side of the advert to check your eligibility, please note that band 2 and 3 entry roles are no longer eligible for sponsorship

The cost of the DBS (criminal records check) for Band 6 and above roles will only be met by the successful candidate(s) through salary deduction