4293 - Chemotherapy Scheduler

Job summary

Interview Date: TBC

An exciting opportunity has arisen for a proactive and detail-oriented administrator to join our Chemotherapy team as a Band 3 Chemotherapy Scheduler. Following a highly successful 12-month pilot, we are delighted to have secured permanent funding for this vital, fast-paced role.

As the backbone of our outpatient scheduling, you will liaise daily with doctors, nurses, and pharmacy colleagues to ensure our patients receive their treatments smoothly and on time. If you thrive on complex problem-solving, possess strong IT skills, and want to use your administrative talents to make a real, meaningful difference to patient care every single day, we would love to hear from you.

Main duties of the job

The responsibilities of this role include;

Patient Scheduling & Pathway Coordination

Overseeing booking end-to-end, liaising daily with pharmacy, medical, and nursing teams.

Apply knowledge of treatment times to manage waitlists, optimise capacity, and ensure timely care.

IT Systems & Clinical Administration

Utilise ChemoCare, CareFlow EPR, ICE, and scheduling tools to manage records.

Check ChemoCare for clinical authorisation to prevent delays, updating systems to defer/stop treatments as directed.

Breach Management & Problem Solving

Identify patients at risk of breaching target dates and work with trackers and clinical teams to resolve delays.

Escalate unresolved risks to senior management and adapt swiftly to changing daily demands.

Communication & Patient Experience

Serve as the first point of contact for patient, relative, and staff inquiries via phone and email.

Collaborate effectively with consultants, pharmacists, nurses, and admin teams.

Handle queries and complaints empathetically, escalating to the Operational Support Manager as needed.

Team Support, Data & Improvement

Assist Lead Nurse with service audits

Support quality improvement initiatives and workflow changes within the unit.

About us

Barnsley is a place of real warmth and community spirit. With a proud industrial past, the town offers affordable living, great transport links, rich culture and many green spaces. Barnsley punches above its weight and has recently seen economic growth, substantial regeneration and digital ambition, whilst leading the way in healthcare innovation and employability.

At Barnsley Hospital, we are a close-knit, ambitious team delivering outstanding care in the heart of South Yorkshire. Our aim is to be the best place to work and we have been consistently rated by our people as being amongst the very best Trusts in the country in areas such as compassionate leadership, teamwork and supporting colleague wellbeing.

We offer a friendly working environment where you will be recognised and valued for what you do, led with compassion and integrity and have your career and wellbeing supported.

Barnsley Hospital NHS FT is committed to promoting equality of opportunity and fair treatment to all applicants.

For individuals who require sponsorship under the skilled worker or health & care visa route please use the link on the right hand side of the advert to check your eligibility.

The cost of the DBS (criminal records check) for Band 6 and above roles will only be met by the successful candidate(s) through salary deduction.

Please note we reserve the right to close positions early