Estates Administrator

Job summary

Bedfordshire Hospitals NHS Foundation Trust is pleased to offer an exciting and varied opportunity to join our Estates and Facilities team. This role is ideal for an organised, proactive, and motivated individual who enjoys working in a fast-paced environment and supporting essential services that enable high-quality patient care.

As part of the Estates and Facilities department, you will provide specialist administrative support for the Trust's Computer Aided Facilities Management (CAFM) system, ensuring information is accurately maintained and services are effectively coordinated. You will also provide comprehensive administrative and secretarial support to the wider Estates and Facilities team, contributing to the efficient delivery of day-to-day operations.

This is a great opportunity to become part of a supportive and dedicated team, while developing your skills and gaining valuable experience within a dynamic healthcare environment.

Main duties of the job

Main duties of the role include:

• Provide administrative support to Estates Managers, assisting with the smooth and efficient running of Estates operations.
• Deliver a high-quality and comprehensive administrative and secretarial service to the Estates Operations team.
• Work collaboratively with other Estates Administrators, providing mutual support by sharing workloads during periods of absence and busy periods.
• Support Estates and Facilities Managers with a range of administrative and secretarial tasks, including providing cover for the Estates Main Reception when required.
• Use excellent communication skills, professionalism, and tact when dealing with a wide range of visitors, colleagues, and stakeholders.
• Maintain a high standard of IT literacy and demonstrate the ability to accurately record and produce meeting minutes.
• Manage and prioritise competing workloads effectively, working calmly and efficiently in a busy environment.

About us

Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics. You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.

We not only recruit based on qualifications and experience - we recruit individuals who demonstrate the behaviours which underpin our Trusts core values. We achieve this by using values based recruitment. We are dedicated to making our recruitment practices as inclusive as possible for everyone, we are committed to promoting equality and diversity, and creating a culture that values differences.

Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. All new staff will be subject to a probationary period covering first 6 months in post. Travel between hospital sites may be required. Please review all documents attached to ensure you familiarize yourself with all requirements of the job.