IT Procurement Administrator

The firm

Birketts is a full service, UK Top 50 law firm. With a heritage spanning 160 years, we have more than 700 lawyers and legal professionals based in Bristol, Cambridge, Chelmsford, Ipswich, London, Norwich and Sevenoaks. We advise businesses, government and public sector organisations and individuals in the UK and internationally across four principal practice groups: Real Estate, Corporate Services, Dispute Resolution and Private Client.

The role:

This role is a 12 month contract to provide maternity cover.

The IT Team is responsible for all aspects of IT across the business, covering User Support, Infrastructure, Security, Data and Development Teams.

The IT Procurement Administrator is to support the Head of IT by playing a pivotal role in managing the procurement of IT Hardware, Software and Services for the organisation.

You will be responsible for:

Procurement Management:

• Oversee the procurement process for IT equipment and services, including sourcing, purchasing, and contract management.

Vendor Relations:

• Maintain relationships with vendors and negotiate contracts and pricing.

IT Asset Management (ITAM):

• Assist in Hardware Asset Management (HAM) and Software Asset Management (SAM).

Budget Management:

• Monitor and manage the IT procurement budget, ensuring cost-effective purchasing.

Compliance:

• Ensure all procurement activities comply with organisational policies and industry regulations.

Documentation:

• Maintain accurate records of purchases, contracts, and inventory.

Collaboration:

• Work closely with IT and finance teams to align procurement activities with organisational goals.

Experience and skills:

• Strong understanding of IT systems and infrastructure.
• Awareness of IT Service Management (ITSM) and ITIL Framework
• Knowledge of procurement processes and vendor management.
• Excellent negotiation and communication skills.
• Attention to detail and strong organisational skills.
• Ability to manage budgets and financial records.
• Proficiency in procurement software and tools.

Benefits:

At Birketts, our culture is driven by ambition and a commitment to positively impact all the communities we serve. We are dedicated to the success, development, and wellbeing of our colleagues, helping them achieve their goals and seize the opportunities that come with our growth. Alongside a flexible and inclusive work environment, we offer the following core benefits:

• 25 days holiday (FTE) plus Bank Holidays
• Long Service holiday award – 1 extra week every 10 years continuous service
• Private Healthcare with BUPA (offered after probation is passed)
• Scottish Widows Pension Scheme (5% employer / 5% Employee)
• Staff Profit Share and Individual Performance Bonus Scheme
• Salary sacrifice (Pensions, Staff Profit Share)
• Life Assurance - 4 x salary / Permanent Health Insurance
• Paid CSR Day
• Enhanced Maternity/Paternity Leave
• Subsidised gym membership
• Electric car scheme
• Agile/Hybrid Working Policy
• Dress for your Day Policy