Medical Rota Coordinator
Job summary
The Women and Children's Division are looking for an individual with experience and knowledge of rota coordination/resource planning to take on this challenging but rewarding role. You must have excellent computer, administrative and communication skills and work well as a member of a team whilst being able to use their own initiative.You will provide administrative support to the department managers by day to day administration and co-ordination of rotas for the department's doctors across the Division to ensure a smooth running of activity and optimally maximising the activity which can be delivered within our services, flagging up any rota issues with managers in a prompt and timely way.You will liaise with doctors, clinical teams, admin staff, waiting list coordinators, outpatient teams and IT as well the management team to ensure effective high quality service is provided for our patients.
Main duties of the job
To be responsible for maintaining accurate and up to date rotas using Excel and/or rota software (ideally Medirota) for all divisional activity, including coordinating cover for theatres, clinics, wards and on-call provision, OOH work and additional activity.
To maintain accurate spread sheets around flexible cover sessions for theatre lists and clinics.
Agree and approve annual leave for clinical staff based on department policy and ensure accurate recording of this, escalating to General Manager appropriately
Ensuring on call swaps and gaps are covered within the rota
Forward planning for potential changes in rota to maximise activity delivery, typically working to 6 weeks out
Build and apply templates for junior medical staff on rotations
Weekly meeting with Performance and Ops manager, General Managers and College Tutors for clinic, theatre, ward and on call forward look
Collate extras for all clinical staff monthly, liaising with medical HR and finance
To liaise closely with department managers and follow their instruction on arranging action for cancelling clinics and theatre lists.
To undertake training as and when necessary and to ensure awareness of and compliance with Trust policies and procedures.
About us
Bristol NHS Foundation Trust brings together more than 28,000 staff to deliver over 160 clinical services across thirteen hospital locations,operatingfrom three main sites at Southmead, Bristol citycentreand Weston.
With an annual turnover of £2.3 billion, we are now one of the largest NHS trusts in the United Kingdom. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer.Bristol NHS Foundation Trust values all people as individuals. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge.
Job description
Job responsibilities
For full details of the Rota Coordinator role, please see the job description and person specification.
Person Specification
Education / Training / Qualifications
- Good general education including GSCE in Maths or English (or equivalent)
- Advanced keyboard and computer skills (Microsoft office)
- Confident user of Excel and Word.
- Patient Administration System (PAS) training
- Previous experience of using Medirota rota management software
Work experience
- Previous experience in managing rotas
- Experience of working under pressure
- Experience of working as part of a team in a multi-disciplinary environment
- Excellent written/verbal communication skills
- Excellent customer care skills
- Experience of working in the NHS or similar organisation
Knowledge / SKills
- Ability to work using own initiative with excellent organisational skills and meticulous attention to detail
- The ability to work under pressure, within a stressful environment, prioritise own workload and work to tight deadlines
- Ability to exercise judgement and take responsibility for actions
- Able to promote good working relationships amongst team, colleagues and clinical staff
- Willingness and ability to learn new IT skills and technology
Personal qualities
- Confident and sympathetic when dealing with patients/staff
- Ability to be calm and professional when working under pressure
- Confident to discuss staff shortages and rota issues with all medical teams, often going to ward, clinic and theatre areas to come up with solutions
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
Bristol NHS Foundation Trust
Address
Southmead Hospital
Southmead, Bristol
BS10 5NB
United Kingdom
Employer's website
https://www.nbt.nhs.uk/