Uniform and ID Coordinator
Job summary
Are you highly organised, detail-focused, and confident working with systems that support staff safety and security? We're looking for a proactive and personable Uniform and ID Coordinator to join our Facilities team!
In this role, you'll play a key part in coordinating the Trust's ID badge and access control systems, ensuring staff have the correct identification and secure access to buildings and systems. As the first point of contact for ID and access-related queries, you'll produce ID cards and fobs, maintain accurate system data, and help resolve access issues efficiently - supporting the safe and secure running of our hospitals.
Alongside this, you'll also support the delivery of the Trust's uniform service, helping staff feel prepared and professional in their roles. You will deliver consistently high customer service in a busy environment where priorities can shift quickly.
This is a full-time, Monday-Friday position (37.5 hours per week, on site). We can offer some flexibility around start and finish times.
Main duties of the job
You will have a varied day to day, but your main tasks will be:
- Acting as the first point of contact for ID badge and access control queries across the Trust
- ProducingID cards, fobs, and managing access permissions to ensure staff have the right level of access
- Investigating and resolving access issues, working with internal teams and software contractors
- Monitoring stock levels for ID materials and supporting the smooth running of the service
- Providing support to the uniform service, including processing requests and assisting staff
- Managing inboxes, prioritising requests, and ensuring timely, accurate response
Join our trust and benefit from the following:
- A competitive salary between £25,760 - £27,476 pa pro rata
- A generous package of 27 days holiday per year pro rata + bank holidays increasing to 33 days with service
- Access to an Industry leading pension scheme where your employer pays in 20%
- A raft of discounts in local and national outlets, including holidays, insurance and shopping
About us
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as 'Good' overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward- thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone's throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we're meeting our pledge.
Job description
Job responsibilities
For a more detailed job description, main responsibilities, and person specification, please refer to the job description document attached to thisvacancy.
Person Specification
Skills
- Ability to communicate effectively and sensitively with a wide range of people, both internally and externally
- Ability to work under pressure, and maintain a customerservice focus, often with constant interruptions by telephone, urgent emails or in person
- Ability to work without supervision being able to prioritise, and use own initiative
Experience
- Experience of working in a busy office environment, maintaining focus
- Ability to use Microsoft Office software - Word, Excel and Outlook and the ability to produce reports and documents as required
- Experience of dealing with customers on the telephone, in writing and in person
- Previous NHS experience
- Previous experience of induction processes
Qualifications
- Possessing good grade of GCSE or equivalent Maths and English
- Secretarial or Administrative experience to NVQ level 3 or equivalent (
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
Bristol NHS Foundation Trust
Address
Bristol Royal Infirmary
Upper Maudlin Street
Bristol
BS2 8HW
United Kingdom
Employer's website
https://www.uhbw.nhs.uk/