Business Administrative Apprentice

CBRE Global Workplace Solutions is hiring a Business Administrative Apprentice in London to support the NE & EM Regional Coordinator. This high-demand role involves working under pressure, liaising with senior stakeholders across multiple regions, and requires flexibility for occasional travel and outside-hours work.

Key Responsibilities

Operational Support & Governance

• Coordinate the governance rhythm for Country Operations, including scheduling meetings, preparing agendas, distributing papers, and recording minutes
• Ensure document control standards across SharePoint/Teams
• Manage distribution lists, calendars, meeting invites, and communication channels
• Support preparation of weekly/monthly reporting inputs

Business Administration

• Coordinate the diary for the Senior Vice President of the NE & EM Region, including scheduling face-to-face and virtual meetings and ensuring all appointments are up to date
• Arrange ad hoc travel and event management upon request
• Process expenses for Senior Vice President and UKI Enterprise Executive Director
• Manage the assignment of work phones for new and existing EA Ireland-based employees, including reassignment and cancellations
• Manage Fleet & Vehicle monthly bills
• Keeping country information slides up to date on a quarterly basis

People

• Create and distribute monthly new hires communications and newsletters detailing business updates and relevant information
• Support onboarding, inductions, training logs, and organisation charts

Finance

• Raise and update purchase requisitions and purchase orders (adhoc)
• Systems, Data & Documentation Management
• Manage operational data across systems SharePoints and multi-platform apps such as Microsoft Teams
• Run reports and maintain dashboards
• Enforce naming conventions, metadata tagging, and version control
• Transition Support (Mobilisation & Demobilisation)
• Provide administrative support to mobilisation and demobilisation workstreams

Culture & Values

• Promote and maintain the core RISE Values of CBRE (Respect, Integrity, Service & Excellence)

• Attention to detail
• Organisation skills
• Administrative skills
• Customer care skills

• English GCSE, grade 4 (Essential)
• Maths GCSE, grade 4 (Essential)