Medical Secretary
Job summary
An exciting opportunity has arisen for a highly motivated individual to become part of the Imaging Department at Cambridge University Hospitals NHS Foundation Trust.
This position would involve working within our established administration team as a Medical Secretary. The admin team work extremely hard behind the scenes to ensure that patients have a positive experience when they have contact with the service and we are seeking an individual who will be able to further enhance this team.
Main duties of the job
You will provide a comprehensive Medical Secretary and PA service to Consultants within the speciality, including coordinating meetings, optimising Clinic time, ensuring compliance with CCG requirements, producing clinic letters, other documents and dealing with patient and GP queries and concerns in a sympathetic and constructive manner.
Where required, line management of Band 3 support secretaries, including mentoring for career progression and overseeing the progress of Apprentices.
About us
Our Trust
Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke's Hospital and the Rosie Hospital in Cambridge. With over 13,000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people - patients, staff and partners. Recognised as providing 'outstanding' care to our patients and rated 'Good' overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH's values - Together - Safe, Kind, Excellent - are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.
CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people's age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.
Job description
Job responsibilities
Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.
As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position.
Due to Home Office immigration rules, a full time permanent vacancy cannot be filled by individuals on a Student visa. Therefore, please be advised that if you are a Student visa holder, we will not be able to offer you a full time permanent contract unless you have:
- applied for a Graduate visa
- or you will have successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment
This vacancy will close at midnight on 2nd August 2026.
Interviews are due to be held on 13th August 2026.
Benefits to you
At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.
On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only caf, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.
CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times.
Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.
We welcome applications from the Armed Forces.
Person Specification
Qualifications
- oEducated to A Level or Level 3 Business Admin /IT qualification or equivalent experience including: -English GCSE pass at grade 4 or above -Maths GCSE pass at grade 4 or above
- oTouch typing certificate or equivalent experience
- oAudio typing experience
- oSecretarial qualification (RSA III) or equivalent experience
- oIT specialist, health informatics qualification or equivalent
- oTeam Leader/Management qualification
- oMedical Terminology Certificate or equivalent
Experience
- oExperience of administrative work
- oPrioritising, planning and organising own tasks
- oWorking within guidelines and developing administrative processes
- oCustomer service and dealing with enquiries in difficult situations
- oData entry and producing reports
- oExperience of IT packages - Microsoft Office
- oSecretarial and/or administrative experience including diary management, co-ordinating and arranging meetings, minute taking and developing templates
- oAllocate and monitor of others
- oAudio typing
- oFamiliarity with Epic computer system
- oPrevious experience of working in the NHS
Knowledge
- oUnderstanding confidentiality and data protection
- oUnderstanding of customer services
- oOffice procedures
- oKnowledge of Trust information systems
Skills
- oAbility to work as part of a team
- oExcellent communication skills including telephone, e-mail and face to face
- oAbility to organise and manage own timekeeping to schedule and deadlines
- oAbility to adapt to change
- oAbility to work under pressure
- oAbility to store and safeguard confidential documents, both electronic and hard copy
- oAbility to show attention to detail and accuracy
- oWilling to take on and learn new skills
- oAccurate and speedy typing and keyboard skills
- oGood organisation skills
- oAbility to use own initiative and work autonomously
- oAbility to take and transcribe minutes
Additional Requirements
- oThe ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of Together - Safe, Kind, Excellent.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
Cambridge University Hospital NHS Foundation Trust
Address
Addenbrookes Hospital-Division B
Hills Road
Cambridge
CB2 0QQ
United Kingdom
Employer's website
https://www.cuh.nhs.uk