Operations and Administrative Manager (Fluent Japanese)
A Japanese company is currently recruiting an Operations and Administrative Manager to join its London office.
The Operations and Administrative Manager will be responsible for leading internal operations, managing administrative functions, supporting HR and finance activities, and ensuring smooth communication between the UK office and Japan headquarters.
The ideal candidate should have operations or administrative management experience, strong organisational skills, and Business level of fluency in Japanese with the ability to work effectively in an international environment.
(Ref: WL47537 - Please include this when making any enquiries.)
Main Responsibilities
- Lead and mentor an internal team including administration, accounting and customer service members
- Provide daily reporting to Japan headquarters and communicate effectively with Japanese management
- Support the development and update of HR policies in line with legal requirements
- Manage employee onboarding and departure processes
- Coordinate monthly payroll activities with external payroll providers
- Liaise with internal and external stakeholders across legal, compliance, and logistics functions
- Manage the Microsoft 365 environment and support IT-related administration
- Support office management policies and operational improvements for the UK office
- Analyse existing workflows and propose process improvements
- Ensure Japan headquarters’ standards are maintained across UK operations
Ideal Candidate
- 3–5 years' experience in operations management or administrative management roles
- Business level of fluency in Japanese
- Experience in HR, team management, logistics, finance, or related administrative functions preferred
- Experience working in a Japanese business environment is advantageous
- Familiarity with ERP systems is beneficial
- Strong organisational and communication skills
- Experience with data analysis and budgeting
- Ability to manage multiple priorities and work independently
Conditions
- Location: London
- Working Style: office based (5 days in office)
- Salary: £45,000–£55,000 per annum depending on experience
- Job Type: permanent, full-time
- Working Hours: Monday to Friday, 8:30am-5:30pm
- Start: ASAP
- Benefits: performance-related bonus
Visa Support
All applicants for the Operations and Administrative Manager position must have the right to work in the UK without any restrictions as the Company is not able to offer visa support.
We regret that we cannot accept applications from Working Holiday, Graduate or Student visa holders.
If your application is successful, you will be contacted within two business days. We regret that due to the high volume of applications we receive, we cannot provide feedback on individual CVs.