SharePoint Migration Officer
Job summary
This role helps services move information safely into Microsoft 365, making documents easier to access, manage and protect. You'll work with Digital Services and colleagues across the organisation to support the move from shared drives to SharePoint Online. Your work will help teams store information in the right place, reduce risk, and keep services running smoothly
Main duties of the job
What you'll do:
- Review shared drive content, folder structures, permissions and data volumes
- Support teams to prepare for migration, including data review and destination mapping
- Use approved tools to migrate information into SharePoint Online and Microsoft 365
- Keep clear records, trackers, reports and issue logs
- Support checks after migration to make sure information is accessible and secure
About us
At CHCP, we're passionate about people and we know that you are too, that's why we're here isn't it? We recognise that high quality care is delivered by high quality professionals who are appreciated, respected and supported, which is why we want to give all our colleagues the chance to shine.
Work with us and you'll be more than just a number. Our people are our shareholders and their thoughts and opinions are always heard at CHCP you have a real voice.
Compassion is at the heart of our business; we're a team of nearly 2,500 colleagues who work together to deliver first class healthcare to thousands of people living in Hull, the East Riding, Knowsley and St Helens. Local diversity demands diverse roles, that's why we have vacancies to suit everybody. No matter your role at CHCP, we'll support you to thrive.
As the 13th largest social enterprise in the UK, we're pioneering the move towards independent service delivery. Join us on our journey and help us make history.
Job description
Job responsibilities
Please see attached the job description and person specification for the main responsibilities associated to the role.
Person Specification
Qualifications
- Educated to degree level or equivalent relevant experience in IT, digital, information management, project support or a related field
- Evidence of continuing professional development or willingness to undertake relevant Microsoft 365 / SharePoint training
- Microsoft 365 certification, e.g. MS-900, SC-900 or equivalent experience
Knowledge
- Good working knowledge of Microsoft 365 applications, particularly SharePoint Online, Teams, OneDrive, Outlook, Word and Excel
- Understanding of shared drives, folder structures, file storage and common issues associated with file server environments
- Understanding of basic permissions and access control principles.
- Awareness of data protection, confidentiality, information governance and cyber security principles
- Understanding of the importance of accurate documentation, record keeping and audit trails
- Knowledge of SharePoint Online document libraries, permissions, views, metadata and site structures
- Knowledge of Microsoft 365 governance principles, including appropriate use of SharePoint, Teams and OneDrive
- Knowledge of NHS information governance, records management or data classification requirements
- Knowledge of the nhs.net platform and the administrative tools used with it, i.e. servicenow, coreview
- Awareness of Microsoft Purview, sensitivity labels, retention policies or compliance features
Experience
- High level of understanding and working knowledge of the Microsoft Office 365 Cloud Platform, in particular the administration of Microsoft SharePoint Online and Microsoft Teams sites.
- A high degree of computer literacy including proficiency in the full Microsoft Office suite of products
- Experience of producing accurate documentation, reports, spreadsheets, trackers or action logs
- Experience of working with staff, stakeholders or end users to gather information, resolve queries or support service processes
- Knowledge and experience of the SharePoint Migration Tool
- Knowledge and experience of Treesize professional
- Experience of working with Active Directory groups, NTFS permissions or file server access controls
- Experience of working in the NHS, healthcare, public sector or similarly regulated environment
- Experience of supporting users through change, training, briefings, workshops or digital adoption activity
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
City Health Care Partnership CIC
Address
Business Support Centre
5 Beacon Way
Hull
HU3 4AE
United Kingdom
Employer's website
https://www.chcpcic.org.uk/