PMO Support Officer Apprentice
Role
Purpose of Post:
To support the work of the Enterprise Portfolio Management Office (EPMO) in delivering the City of London Corporation’s approach to Portfolio Management, which includes application of the Project Procedure, use of the Project and Programme Management (PPM) system and support to relevant projects and programmes.
To provide administrative support to the Head of EPMO and the Assistant Director for Portfolio Management.
Main Duties & Responsibilities:
Administrative Support:
- Assist with scheduling and organising meetings and events
- Prepare and distribute papers and other materials
- Maintain records of meetings and events
Communication and Coordination:
- Manage the shared mailbox and calendar
- Support communication with the internal project management community, answering queries by providing information and advice
- Assist in mainting project management information, tools and templates
Data Management and Reporting:
- Maintain the timetable of EPMO regular reporting
- Maintain portfolio, programme and project data in the PPM system
- Generate portfolio, programme, project and other reports in the PPM system
- Carry out PPM system administration processes such as user management
Project Support:
- Assist PMO Analysts within the EPMO team in supporting the management and delivery of Tier 0 (major) projects as required
Additional Responsibilities:
CoLC Policies and Procedures:
- Actively seek to implement the City of London’s Occupational Health and Safety Policy in relation to the duties of the post, and at all times give due regard to the health and safety of both themselves and others when carrying out their duties
- Actively seek to implement the City of London’s Equal Opportunity Policy and the objective to promote equality of opportunity in relation to the duties of the post
- To undertake any duties that may reasonably be requested appropriate to the grade
Training
You will be supported to achieve the Business Administration Level 3 apprenticeship. Theoretical training will be Biweekly with the support of the training provider. Practical training and support will be given in the workplace allowing you to embed your learning in the working environment. You will receive hours 6 per week to support with your apprenticeship studies.
On successful completion of the apprenticeship, we aim to offer a permanent role within the team if a position is available. Alternatively, we shall endeavour to secure an alternative position within the City of London Corporation.
- Apprenticeship Standard
- Business administrator (level 3)
- Training Provider
- COMMON COUNCIL OF THE CITY OF LONDON
- Working Week
- Monday to Friday 9:15am - 5pm core hours. Flexibility will be required for business needs. The role is 3 days in the office, 2 days working from home.
- Expected Duration
- 1 Year 6 Months
- Positions Available
- 1
- Closing Date
- Thursday, 29th May 2025
- Start Date
- Friday, 20th June 2025
Desired Skills
- Communication skills
- IT skills
- Attention to detail
- Customer care skills
- Administrative skills
- Number skills
- Logical
- Team working
- Non judgemental
Qualifications
- English GCSE, grade 4 (Essential)
- Maths GCSE, grade 4 (Essential)
About the Employer
- Company
- City of London Corporation
- Location
- City of London, Guildhall, Gresham Street, LONDON, England
Hybrid / WFH Options - Employment Type
- Advanced Apprenticeship
- Salary
- £25,780 a year
- Posted
- Company
- City of London Corporation
- Location
- City of London, Guildhall, Gresham Street, LONDON, England
Hybrid / WFH Options - Employment Type
- Advanced Apprenticeship
- Salary
- £25,780 a year
- Posted