Office Administrator

Job : Office Administrator

Location: London, UK

Work mode: 5 days weekly from office

Job type: Permanent role

We at Coforge are looking for Office Administrator in London, UK.

Role Overview

Reception Management

• Manage meeting room bookings and setups.
• Liaise directly with stakeholders regarding any changes to bookings and ensure all requirements are met, including lunches, snacks, and refreshments.
• Book UK and international couriers and taxis as required.
• Code monthly courier invoices per consignment and forward them to the FM/Admin Head.
• Email important announcements to all staff based at the London office.
• Reconcile the Reception monthly credit card spend and submit it to the FM/Admin Head for approval.
• Maintain and update the Reception Bible for temporary cover, ensuring all relevant supplier contact details, login credentials, and booking processes are readily available.

Office Management

• Monitor office supply stock levels and place orders when required.
• Manage staff welfare supplies, ensuring adequate stock levels and arranging daily/weekly replenishment as needed.
• Create Purchase Requisitions (PRs) in SAP for new purchases.
• Raise Goods Receipt Notes (GRNs) for invoices related to the London office.
• Reconcile the Reception monthly credit card spend and forward it to the FM/Admin Head for approval.

Vendor Management

• Supervise housekeeping staff and liaise with the cleaning vendor manager as required.
• Arrange emergency maintenance callouts when necessary.
• Coordinate and facilitate site access for maintenance and service providers.

Events & Employee Engagement

• Collaborate with stakeholders and the FM/Admin Head to organize and support company events and celebrations.
• Support activities related to public holidays, festivals, and employee engagement initiatives.

New Joiner Support

• Conduct Health & Safety (H&S) inductions for all new starters based at the London office.
• Set up new starter credentials and update relevant systems in coordination with the FM/Admin Head.