Procurement Specialist
Procurement Specialist
The position is hybrid role office based in the Dublin Area
Who We Are:
With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.
Position Summary:
The procurement specialist provides procurement support to Convergint Operations Directors/Managers, Project and Site Managers and/or others as required. Full control of all Project, Smallworks, Service and LSPs procurement activities, and the main point of contact for suppliers and Convergint colleagues within a Procurement functionality.
The procurement specialist supports the delivery of service and project-based solutions by executing day-to-day procurement activities for materials, equipment and subcontracted services. Operating in a Global service integrator environment with scope in Europe locations, this role focuses on transactional purchasing, supplier/partner coordination, and procurement to pay process execution, ensuring timely availability of materials and services required for all customer project and support activities.
Job Responsibilities:
Procurement Process:
- Procurement of all Materials and Subcontractor POs for Operations Projects.
- Procurement of all Materials for Small works & Service-related works.
- Raising POs for System training on behalf of Technical Manager/Service Engineers.
- Raising POs for IT Stock and subscriptions on behalf of IT Department.
- Execute purchase orders for project materials, subcontracted services, etc, based on approved requisitions, ensuring alignment between purchase orders, project budgets, and delivery schedules and responding to urgent operational and service-critical procurement needs.
Supplier/Partner Coordination:
- Act as the procurement operational point of contact for suppliers/partners
- Confirm order acknowledgements, lead times, delivery dates, and site-specific requirements.
- Managing day-to-day Account Management with Suppliers/Partners at local / regional level
- Negotiating project pricing to help drive profitability and support operational negotiations on pricing, lead times, delivery terms, and service scope within defined authority.
Compliance & Documentation:
- Manage and Maintain savings tracker.
- Managing and reporting supplier SLAs to Procurement Manager Europe and Head of Procurement & Logistics Europe.
- Ensure purchases comply with internal procurement policies.
- Maintain record for project and service procurement, including POs, confirmations, and delivery records.
Cross Functional Collaboration:
- After sales support, assisting Logistics in the Returns Process when needed.
- Assisting the AE/Design Team when needed on providing strategic solutions / products to the business.
- Liaise with Key stakeholders to ensure materials are purchased and delivered within budget and to the set timescales.
- Reordering of inventory, Van Stock and Health & Safety equipment alongside Warehouse colleagues.
- Escalate supply risks or delays that could impact customer delivery or contractual commitments.
- Work closely with project managers, service managers, technicians, and warehouse/logistics teams.
Continuous Improvement, Operational Support, System Accuracy & Data Quality:
- Monitor stock trends and provide forecasts available to meet project demands.
- Reordering of inventory, Van Stock and Health & Safety equipment alongside Warehouse colleagues.
- Training other departments on the Procurement Process/ New ERP System.
- Liaising with other CTCs on Stock availability and queries.
- Use different Europe ERPs and procurement systems consistently for PO creation, service entry
- sheets, and confirmations, maintaining accurate purchasing records linked to projects, service orders, and cost centers.
- Identify and escalate pricing, supplier master data, or system issues that impact procurement
- execution.
- Identify recurring procurement issues affecting project or service execution and propose
- improvements.
- Support rollout and adoption of standardized procurement processes and tools across Europe.
- Contribute to operational area KPIs.
- Liaising with the Accounts/Invoicing Departments and assisting where needed on invoice queries and ICO Orders.
Other Ad hoc requests when needed
Job Skills Requirements:
- Strong communication written and oral, and personal customer service skills and ability to work under pressure.
- Solid Microsoft Outlook, Excel, and Word skills.
- Solid organizational skills and the ability to handle multiple projects tasks simultaneously
- Excellent attention to detail and data accuracy.
- Solid verbal, written and interpersonal communication skills.
- Effective communication with suppliers/partners, and internal stakeholders.
- Solid ability to facilitate a collaborative working environment for customers and team members.
- Ability to use multiple ERP systems.
- Strong analytical skills.
- Fluency in English; additional European languages are an advantage.
Education Requirements:
- High School diploma or equivalent. NVQ (National Vocational Qualification) in Business administration
- Bachelor’s degree in supply chain, Logistics, Business Administration, or equivalent experience (a Plus)
Experience Requirements:
- + 2 of procurement or strategic sourcing experience, project manager, ideally within security systems, technology systems integration, distributors or related technical industries (a plus).
- Previous Procurement and supplier relationship experience preferred.
- Previous experience in Supplier evaluation and best practices in buying.
- Experience in a service integrator, system integrator, or project-based environment is strongly preferred.
- Hands-on experience with ERP/P2P systems and service-based procurement workflows.