System Specialist

System Specialist (DMS / Veeva)

Hybrid | Slough | Up to £45,000 | 6-Month Contract

The Role

We’re supporting a pharmaceutical manufacturing business in Slough who are looking for a System Specialist to support their Document Management System (DMS) as they prepare for a migration to Veeva Vault.

This is a hands-on role focused on GMP document control, system coordination, and data clean-up, ensuring all documentation is compliant, up to date, and audit-ready.

You’ll act as a key point of contact across QA, Manufacturing, QC, and Engineering — keeping documentation moving and making sure nothing falls behind.

What You’ll Be Doing

• Managing the end-to-end document lifecycle (creation, review, approval, archive) within the DMS
• Acting as a super user / coordinator for the system (permissions, workflows, document ownership)
• Driving document clean-up activities ahead of the Veeva Vault migration
• Monitoring periodic reviews, chasing overdue documents and escalating where needed
• Supporting cross-functional teams to ensure documents are reviewed and approved on time
• Coordinating document translations across global sites
• Providing user support and training on the system
• Supporting system improvements, testing (OQ/PQ), and process optimisation

What They’re Looking For

• Experience in document control within a GMP pharmaceutical or biotech environment
• Strong understanding of GMP documentation requirements (e.g. SOPs, validation, change control)
• Experience using a DMS / eDMS (e.g. Documentum D2, Veeva Vault, MasterControl, TrackWise)
• Comfortable managing workflows, approvals, and stakeholder coordination
• Strong attention to detail and ability to manage multiple priorities

Nice to Have

• Experience supporting a system migration (eDMS / Veeva Vault)
• Previous super user / admin experience
• Exposure to regulatory requirements (FDA, EU Annex 11, 21 CFR Part 11)

Why This Role?

• Opportunity to be part of a Veeva Vault migration project
• High visibility across multiple business functions
• Hands-on role with real ownership and impact

If you are interested please apply or send your CV to luke.sandilands@cpl.com