Clerk Typist
Job summary
We are looking for an organised and reliable Clerk Typist to join our Child and Adolescent Mental Health Service (CAMHS) team. You will provide a comprehensive clerical, typing and clinic coordination service, supporting the delivery of high-quality care for children, young people and their families.
Key duties include managing appointments, providing administrative and typing support, coordinating outpatient clinics, maintaining accurate patient records and undertaking data entry using a range of systems, including WPAS. You will also provide reception cover for outpatient clinics as required, ensuring a professional and welcoming service for patients, families and visitors.
The successful candidate will be flexible and able to provide cover across CAMHS sites within the Cwm Taf Morgannwg locality as directed by the line manager. Strong organisational, communication and IT skills are essential, along with the ability to work effectively as part of a busy multidisciplinary team.
A commitment to maintaining patient confidentiality and adhering to Caldicott principles is essential. You will be expected to work in accordance with Health Board policies, procedures and standards, contributing to the delivery of a safe, efficient and patient-centred service.
Previous clerical or administrative experience is desirable, together with the ability to manage competing priorities and work accurately under pressure.
Main duties of the job
The post holder must have excellent communication, verbal, non-verbal and organisational skills to ensure that they can respond to unexpected situations.
The post holder should ideally have previous relevant office experience, preferably in a hospital/clinical environment.
Organise own daily workload.
Preparation of patient files in accordance with service guidelines.
Data input accurate information onto WPAS. All appointments are sent out on a daily basis.
The post holder will ensure all investigation results are filed in the appropriate medical file and are available for review by the team as and when required.
Provide non clinical advice directly to patients and carers during telephone conversations.
To maintain medical/clinical records in accordance with the Cwm Taf Morgannwg University.
To adhere to guidelines, policies and procedures of the Cwm Taf University Health Board.
To be responsible for ensuring correct patient demographics for data entry on to WPAS and personally generated information.
This post is fixed term/secondment until 31 March 2027 to cover a secondment. Anyone wishing to apply for the post as a secondment must seek approval from their Line Manager before applying.
About us
Cwm Taf Morgannwg (CTM) University Health Board, part of NHS Wales, serves a large population across a diverse and beautiful region, steeped in history and heritage. With nearly 13,500 staff, our health board is one of Wales's largest employers.
Together, we are Team CTM; a workforce dedicated to offering excellent patient care and support to the 450,000 people across our three regions, Bridgend, Merthyr Tydfil, and Rhondda Cynon Taf. We operate three District General hospitals, several community hospitals, primary and community care facilities.
CTM's location offers the best of South Wales, just 20 minutes from Cardiff's vibrant city life, the natural beauty of the Brecon Beacons, and the serene coastline at Ogmore. Whether you enjoy lively urban amenities, peaceful countryside, or seaside escapes, our location makes an ideal setting for both work and personal life.
Our CTM 2030 Strategy--Our Health, Our Future--focuses on uniting our region around shared health and wellbeing goals. Our values guide us daily:
o We listen, learn, and improveo We treat everyone with respecto We work together as one team
CTM employees enjoy benefits including; a leading pension, generous leave, flexible work, career growth, and access to ongoing learning and development.
At CTM, you'll find a welcoming, team-oriented workplace that values diversity and compassion, where you can take pride in your work and the difference it makes.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
This post is advertised as Welsh Desirable. Whilst the candidate doesn't need to have skills in Welsh, we'll consider it an advantage when short-listing and selecting candidates. This isnt fluency, just Speaking & Listening skills at Level 3 (equivalent to CEFR B2) or above. Level 3 means being able to use Welsh in routine workplace situations, such as greeting customers, answering calls, responding to routine enquiries, providing information, arranging appointments and taking messages. Have a look at our Croeso Candidate booklet below for more information. If you have these Welsh language skills, please apply.
Person Specification
Education/Qualifications
- 3 GCSEs or equivalent
- RSA II Typing or equivalent experience
- NVQII in Business Admin and or Customer Care
Experience
- Previous all round office experience
- Experience of audio typing
- Experience of using databases
- Has previously worked in NHS environment
Skills
- Ability to work in a challenging environment
- Ability to priortise own workload
- Conversant with Microsoft Word, Outlook, Powerpoint
- Welsh language speaking/listening skills Level 3 or above
Knowledge
- Abiilty to transfer IT skills to new applications
- Knowledge of WelshPAS
- Medical Terminolgoy
Other
- Flexible in approach to work and duties to meet the needs of the service
- Ability to travel to any site managed by the CAMHS Directorate in a timely manner
- Ability to use safety ladders to retrieve and file case notes in library and the ability to transport case notes with the use of a trolley
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
Cwm Taf Morgannwg University Health Board
Address
CAMHS Tonteg Hospital
Church Road
Tonteg
CF38 1HE
United Kingdom
Employer's website
https://joinctm.wales/