Colposcopy Support Secretary/Administration Officer
Job summary
We are seeking an organised and proactive Support Secretary/Administration Officer to join our Colposcopy Service. This important role provides comprehensive, high-quality secretarial and administrative support to the Colposcopy team and wider service.
The successful candidate will work closely with Cervical Screening Wales, Colposcopists, Senior and Lead Colposcopy Nurses, Cytology Nurses, GPs, and patients, ensuring effective communication and smooth service delivery. The post holder may also support and participate in relevant Multi-Disciplinary Team (MDT) meetings.
You will be responsible for managing and prioritising your own workload, using your experience and initiative to provide efficient administrative support in a busy clinical environment.
We are looking for someone with excellent organisational, communication, and administrative skills, who can work independently while contributing positively to a dedicated healthcare team.
This post is fixed term/secondment from October 2026 to October 2027 to cover maternity leave. Anyone wishing to apply for the post as a secondment must seek approval from their Line Manager before applying.
Main duties of the job
Input data on a daily basis, operating CANISC
Participate where necessary in other services run within the department
Undertake typing of correspondence, including clinic letters, medical reports, statistics etc, using audio equipment, for clinical staff within the service.
Use information technology available to provide a comprehensive and efficient service, using Word, Excel, Power Point, Myrddin and Specific service databases as directed.
Participate with preparation of audits by collection of notes and transferring information onto spreadsheets as directed.
Retrieve notes from file on a daily basis for diagnostic purposes
Make appointments and organise meetings as required to attend meetings and take minutes as required
Support staff in the organisation/attendance of Multi Disciplinary Team meetings
Ensure the daily management of pathology results for patients, liaising with relevant Medical Staff, Lead Nurse regarding any correspondence to patients
Deal with sensitive and emotive issues which will require the use of diplomatic, discrete, sensitive, mature and professionals skills at all times
Ensure that principles of Data Protection, Caldicott Standards and Confidentiality are followed at all times
Liaise with internal and external agencies as required.
About us
Cwm Taf Morgannwg (CTM) University Health Board, part of NHS Wales, serves a large population across a diverse and beautiful region, steeped in history and heritage. With nearly 13,500 staff, our health board is one of Wales's largest employers.
Together, we are Team CTM; a workforce dedicated to offering excellent patient care and support to the 450,000 people across our three regions, Bridgend, Merthyr Tydfil, and Rhondda Cynon Taf. We operate three District General hospitals, several community hospitals, primary and community care facilities.
CTM's location offers the best of South Wales, just 20 minutes from Cardiff's vibrant city life, the natural beauty of the Brecon Beacons, and the serene coastline at Ogmore. Whether you enjoy lively urban amenities, peaceful countryside, or seaside escapes, our location makes an ideal setting for both work and personal life.
Our CTM 2030 Strategy--Our Health, Our Future--focuses on uniting our region around shared health and wellbeing goals. Our values guide us daily:
o We listen, learn, and improve
o We treat everyone with respect
o We work together as one team
CTM employees enjoy benefits including; a leading pension, generous leave, flexible work, career growth, and access to ongoing learning and development.
At CTM, you'll find a welcoming, team-oriented workplace that values diversity and compassion, where you can take pride in your work and the difference it makes.
Job description
Job responsibilities
This post is advertised as Welsh Desirable. Whilst the candidate doesn't need to have skills in Welsh, we'll consider it an advantage when short-listing and selecting candidates. This isnt fluency, just Speaking & Listening skills at Level 3 (equivalent to CEFR B2) or above. Level 3 means being able to use Welsh in routine workplace situations, such as greeting customers, answering calls, responding to routine enquiries, providing information, arranging appointments and taking messages. Have a look at our Croeso Candidate booklet below for more information. If you have these Welsh language skills, please apply.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Person Specification
Education / Qualifications / Trianing
- Good Standard of Education
- RSA / OCR or equivalent in word processing or relevant experience
Experience
- Experience of working in an office environment
- Previous NHS Experience
- Previous Medical Secretary experience
Knowledge, Personal Skills and Abilities
- Excellent organisational skills
- Excellent telephone manner
- Welsh language speaking/listening skills at Level 3 or above
Personal Attributes
- Ability to work as part of a team and on own initative
Circumstances
- Flexibility in hours
- Frequent requirement to concentrate
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
Cwm Taf Morgannwg University Health Board
Address
Prince Charles Hospital
Gurnos Estate
Merthyr Tydfil
CF47 9DT
United Kingdom
Employer's website
https://joinctm.wales/