Executive Assistant / Founders Assistant

EA / Founders Assistant (Part Time)

Important : you must be UK based - we are unable to provide visa sponsorship, and you must meet all 4 minimum requirements below.

No recruiters please.

Overview

• 💰 Salary: £25–£30 per hour (pro rata ~£7,000–£9,000 per year depending on experience)
• 🏖️ Holiday: 24 days paid holiday (pro rata) + your birthday off + bank holidays + one extra holiday day for every 12 months you stay with us
• 🏢 Working Together: occasional time together in our London office (39 floors up in Canary Wharf 👀), but this role can be largely flexible / remote
• 🕰️ Working Hours: Initially ~8 hours per week, spread flexibly across 2–3 weekdays. Over the long term as the business grows we would look to bring this role more towards full-time.
• 🍺 Socials: we meet regularly to have a drink, throw some axes
• 🍾 Start Date: next 4–6 weeks

Minimum Requirements

You must meet all 4 of these minimum requirements , please do not apply if you do not - your application will be rejected.

1. Experience: 1–3 years in an administrative, operations, or assistant role supporting senior stakeholders
2. IT literacy: highly confident using Microsoft Office 365, especially Outlook (calendar + inbox management), Word, Excel and PowerPoint
3. Fluent in English: you must be highly proficient with business-level written and spoken English
4. Location: must be within a reasonable commute of Canary Wharf, London for occasional in-person time

About CyPro

We are an innovative cyber security start-up united in a shared mission: to redefine cyber security for small and medium-sized businesses (SMBs).

Our Founders – Jonny & Rob - spent most of their early careers delivering cyber security for large enterprises and central government, and they saw a clear need for a new approach to cybersecurity, especially as small to medium-sized businesses became increasingly targeted by cyber criminals. Indeed, by 2022, SMBs were the focus of 75% of cyber attacks, largely due to them being easy targets.

Together, CyPro is already setting new standards, defining innovative solutions and equipping its clients with the cyber security they need to prevent attacks, secure bigger clients, and scale to new heights of success.

We are growing quickly as a business and the next few years promise more of the same. Joining CyPro will allow you to become an integral part of our mission and join a team industry experts embarking on this exciting journey.

There are some elements of your role which are expected from all members of staff, irrespective of their grade or seniority.

• Problem-Solving: ability to identify, troubleshoot, and resolve a wide range of security issues effectively, both tactically and strategically.
• Adaptability: ability to work both independently and collaboratively within a fast-paced, evolving environment.
• Driven, Self-Starters: we are not a large FTSE organisation with a procedure for everything. You will need to be willing to put in the extra effort and operate in an environment often with little guardrails.

The Role

You will work directly with the founders (Jonny & Rob) and the wider team to support the day-to-day running of the business. This is a high-trust, high-ownership role where you will be expected not just to execute tasks, but to help improve how we operate. Day-to-day you will be responsible for:

⚙️ Founder & Team Support

• Managing busy calendars across two founders, ensuring time is prioritised effectively
• Supporting inbox management, including triaging and organising shared mailboxes
• Booking travel, meetings and logistics for founders and team members
• Taking ownership of scheduling across internal and external meetings

🎉 Operations & Coordination

• Organising team socials, events and off-sites
• Supporting the coordination of internal activities and keeping things running smoothly day-to-day
• Acting as a central point of organisation across the team

📈 Improve How We Operate

• Identifying inefficiencies in how we currently work and suggesting better ways of doing things
• Identifying opportunities to automate how we work 🤖
• Helping to introduce light processes, structure and organisation where needed
• Supporting ad-hoc operational tasks that help the business run more effectively

🧠 Soft Skills

There are a handful of ‘soft skills’ which are critical for success in this role:

1. High Agency: you take initiative, don’t wait to be told what to do and naturally look for ways to improve things
2. Detail-Oriented: you care about getting the small things right, especially when managing calendars, logistics and communications
3. Organised & Reliable: you bring structure and consistency, even in a fast-moving environment
4. No Ego: you take ownership of outcomes and are comfortable working closely with founders

👩 💻 Interview Process

We operate differently. No long drawn out recruitment processes - we generally can get candidates through our process (from START to FINISH) within 10 days 🎉. Successful candidates can expect the following 3 stage process for this role:

1. 📹 Video Introduction - you will be invited to send a short 2-3 minute introduction video.
2. 📞 Telephone Interview - a 20 minute initial chat with a Founder.
3. 🎮 Assessment Centre - a morning in our Canary Wharf office where we do some fun exercises together and hold the final interview with a practice partner.