Corporate Administrator

Job description

Job responsibilities

Provide comprehensive administrative support to the Corporate Administration team ensuring good and consistent communication between directorates, internal and external stakeholders.

Communicate via telephone, face-to-face contact, Microsoft Teams, and email both internally and externally. Ensure messages are correctly transcribed and relayed in a timely manner to the appropriate person, ensuring bilingual communication when required (with the support of the DHCW translation team)

Management of room booking systems, conferences, courses and associated functions (i.e., organising and processing travel, accommodation requests) as and when required on behalf of the Special Health Authority.

Provide an effective, seamless and professional experience at the reception desk for all staff and visitors, in addition to dealing with any queries that may arise during office hours

Develop and maintain internal and external distribution lists

Providing a professional experience for meetings, conferences and events held in the Special Health Authority, ensuring rooms are clear, set up correctly, refreshments provided and ensuring rooms are returned to the expected requirements after use, working with Estates and Client Services and other colleagues as required.

Person Specification

Qualifications and Knowledge

• HNC or first part of foundation degree in relevant field or equivalent experience
• Good knowledge of secretarial and administrative procedures and systems

• Knowledge of DATIX or other Risk Management Systems
• Knowledge of Oracle or other Procurement Systems
• Knowledge of Sharepoint

Experience

• Demonstrable experience in an administrative role
• Previous experience of working with financial systems and/or purchasing of goods or equipment
• Previous experience of dealing with customers, clients and/or members of the public Experience of project support work
• Experience of communicating at all levels

• Experience of dealing with confidential and sensitive data and appropriate maintenance and storage of records
• Experience of informal and formal minute taking

Skills and Attributes

• Good knowledge of MS Office Suite
• Awareness of policies and procedures relating to dealing with confidential data both personal and organisational
• Thorough understanding of office procedures
• Good communication skills
• Good organisational skills

• Welsh language skills are desirable levels 1 or above in understanding, speaking, reading and writing in Welsh

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.

Employer details

Employer name

Digital Health and Care Wales

Address

Hybrid working

Location to be confirmed at interview

CF11 9AD

Employer's website

https://nwis.nhs.wales/