EPRR Officer (ORBIT Project Officer)
Job summary
The EPRR Officer (ORBIT Project Officer) supports business continuity and disaster recovery for the ORBIT Electronic Patient Record implementation programme. They work across programme management, Digital/IT Operations, and clinical services to test and ensure resilient digital service arrangements before launch. Key duties include coordinating cutover activities, providing early support during disruptions, and applying compliance standards such as the Civil Contingencies Act 2004 and NHS England EPRR Framework to digital workflows.
Reporting to the Emergency Planning Officer, the postholder advises on digital resilience, leads BC/DR tests with IT and suppliers, manages EPRR plans and evidence, coordinates training and exercises, and supports incident response. Strong organisation, communication, stakeholder engagement, and independent coordination are critical for this position.
This vacancy will be across all Trust sites, however will primarily based at Doncaster Royal Infirmary; travel to Bassetlaw Hospital and Montagu Hospital as required.
Main duties of the job
- Lead the EPRR business continuity and disaster recovery (BC/DR) workstream for the ORBIT Electronic Patient Record programme, embedding deliverables into project plans and Trust processes.
- Coordinate programme governance, providing assurance reporting and updates to senior management and stakeholders.
- Maintain and update a comprehensive evidence pack, including policies, plans, exercises, audits, debriefs, action logs, dashboards, risk registers, and correspondence, ensuring records are accessible and auditable.
- Develop, review and maintain service-level business continuity plans for all ORBIT-related workflows.
- Validate business impact assessments (BIAs) and map system dependencies, ensuring robust fallback arrangements and operational resilience.
- Define and document fallback workflows, escalation routes and critical contacts, supporting operational teams with practical guidance.
About us
DBTH is one of Yorkshire's Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.
At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions.
As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.
We offer a range of benefits to support our people including: o Extensive range of learning opportunitieso NHS Pension Schemeo Generous holiday entitlement in line with Terms & Conditionso Comprehensive health and wellbeing supporto NHS Car Lease schemes and a range of salary sacrifice schemeo Discounts on restaurants, getaways, shopping and finance through external providers.
Job description
Job responsibilities
Please see attached to the advert a job description and person specification for further details. Please ensure you read this document carefully.Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.
Certificate of sponsorship
For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK
Please note that from 9th April2025, band 2 & 3 entry roles are no longer eligible for sponsorship.
Person Specification
Qualifications & Training
- Degree or equivalent experience relevant to EPRR/BCM/health services/project management.
- Continuing professional development in EPRR/BCM/incident management (e.g., NHSE EPRR modules, loggist/incident documentation awareness, business continuity awareness).
- Digital skills: Proficient in Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams, SharePoint); able to manage controlled documents, trackers and basic data analysis/visuals for reports.
- Information governance & data protection training appropriate to role; Safeguarding (as per Trust requirements); Infection prevention and control compliance.
- Emergency Planning College (EPC) short courses or BCI/ISO22301 awareness (foundation-level).
- PRINCE2 Foundation or Agile Foundation (project/programme basics for planning and tracking).
- SharePoint/M365 power-user training (document control and dashboards).
- Train-the-Trainer or facilitation skills (exercise delivery, briefing sessions).
- Risk management awareness training (risk registers, mitigations, action tracking).
Personal Attributes & Skills
- Planning and organisation: Able to build and maintain multi-site schedules (training, exercises, fit-testing), manage competing priorities, and meet deadlines without compromising safety or assurance quality. Keeps clear forward plans, trackers and action logs up to date.
- Stakeholder engagement: Builds cooperative relationships across services (Education/ESR, IPC, Estates, Procurement, HR) and with system partners (ICB/NHSE, LRF sub-groups). Secures agreement and cooperation to deliver plans, training and assurance returns.
- Risk awareness: Familiar with risk registers and basic mitigation/action tracking at service level.
Knowledge & Experience
- EPRR/Business Continuity Management: Experienced in supporting emergency planning and business continuity in NHS/public sector settings, including knowledge of Civil Contingencies Act 2004 Category 1 duties and NHSE EPRR standards.
- Project Management experience working autonomously in a project support capacity
- Knowledge of the change management process including end to end project lifecycle.
- Experienced in running workshops/delivering presentations
- Experience in handling confidential information.
- Experience of working in a busy environment under time pressure.
- Assurance & Evidence: Skilled at maintaining auditable records, preparing self-assessments, and handling assurance queries promptly.
- Training & Exercises: Proven ability to deliver staff training and exercises, produce post-exercise reports, and monitor actions to completion.
- Information Systems: Proficient in managing document repositories (e.g., SharePoint), version control, access, and retention.
- Partnership working with ICB/NHSE and LRF structures (information sharing, joint planning/exercises).
- Familiarity with risk registers and basic risk mitigation recording for services.
- Good level of knowledge of Service Delivery within the NHS
- Experience of delivering improvement
- Experience of working with multi-disciplinary staff groups
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
Doncaster & Bassetlaw Teaching Hospitals NHS FT
Address
Doncaster Royal Infirmary
Armthorpe Road
Doncaster
DN2 5LT
United Kingdom
Employer's website
https://www.dbth.nhs.uk/