Parttime Administrative Assistant

Part Time Administrator – Aberdeen Scotland

We are seeking a highly organised and IT-confident Part-Time Office Administrator to support the setup and smooth running of a new EV charging business based in Aberdeen. This is an exciting opportunity to be part of a growing company from the very beginning, helping to establish office processes, systems, and documentation while providing essential day-to-day administrative support.

Key Responsibilities

Office Setup & Organisation

• Assist in establishing a new office environment, including organising supplies, setting up filing systems, and coordinating basic facility needs.
• Support the development of internal processes, templates, and administrative workflows.
• Help onboard new staff by preparing documentation, organising induction materials, and setting up workstations.

Administrative Support

• Handle daily administrative tasks such as email management, scheduling, document formatting, and data entry.
• Manage office calendars, appointments, and meeting arrangements.
• Maintain digital and physical records, ensuring efficient and accurate filing.
• Assist with preparing reports, presentations, and basic business documents.

IT & Systems Support

• Use and help maintain office software, cloud storage, spreadsheets, and collaboration tools.
• Assist in setting up new systems or platforms (training provided where necessary).
• Offer light technical support for staff, such as file organisation, account setup, and troubleshooting straightforward IT issues.

General Support

• Communicate with suppliers, contractors, and service providers when required.
• Provide flexible support to the Projects Manager and wider team during the company's initial setup phase.
• Contribute to creating a friendly, organised, and professional office environment.

Essential Skills & Experience

• Strong IT proficiency, including Microsoft Office/365, spreadsheets, and cloud-based tools.
• Excellent organisational and time-management skills.
• Strong communication skills, both written and verbal.
• Previous experience in an administrative or office support role.
• Ability to work independently and manage multiple tasks efficiently.
• High attention to detail.

Salary

• 20 – 25 hours a week (flexible schedule)
• £25 - £30k Pro Rata
• Up to 10% Bonus
• Healthcare
• Pension