HR Administrator
Job summary
The East Lancashire Alliance is currently looking to recruit a HR assistant on a permanent basis to help support both the HR department and the PCNs.
Main duties of the job
To provide an efficient and responsive administrative, organisational service to the PCNs who are part of the Alliances recruitment and management service. Alongside this you are also responsible for collating information for the zero hours and locum workforce for various contracts that the Alliance holds.
This is a role established to support the HR department and PCNs in carrying out day-to-day activities and to provide an element of cover or source of advice in the event of their absence.
About us
East Lancs Alliance of PCNs is a newly registered Community Interest Company, a network of networks which is composed of all nine East Lancashire Primary Care Networks (PCNs) in East Lancashire.
It is made up of a CEO, Chairperson, and the ELA Board of Directors. The CEO and Chairperson are accountable to the ELA Board of Directors which is made up of the 9 Clinicals Directors of the East Lancashire Primary Care Network.
Job description
Job responsibilities
Supporting the HR Department.
Collating information for personnel files, ensuring all are CQC compliant
Coordinating the recruitment process for the PCNs from start to finish
Ensuring PCNs are kept up to date on information relating to the ARRS roles and pay scales/reimbursement rates
Answering queries from both internal staff and external staff
Working autonomously within your capabilities
Coordinating interviews and inductions for all new starters
Ensuring all IT equipment is tracked and coordinated, ordering ARRS IT kit when required
Keeping the Bright HR system up to date with employee details, adding new starters and terminating employees upon official resignation acceptance
Calculating the correct leave and salary for new starters based on their agreed hours and working patterns
Diary management of probation/appraisal meetings and others when required
Sitting on the interview panel for ARRS and PCN to provide support and advice for the PCN
Coordinating the internal birthday calendar
Liaising with workforce in relation to the individual documents that are required for the various services that the Alliance undertakes
Providing cover within the team when necessary
Answering the phones and other general administrative duties
Coordinating the set up of all new starters IT equipment and smartcards
Ensuring that the Rota Master system is up to date with all workforce information
Ensuring all jobs to be advertised follow the correct process and are kept up to date on NHS Jobs
Providing all required payroll information of new, existing and Zero hours staff to the HR department.
Requesting DBS checks through the Alliances provider.
Any other ad hoc duties as required by the HR department and management team.
For a further information please see the attached job description
Person Specification
Key Skills
- Excellent interpersonal verbal & written communication skills
- Ability to prioritise and manage own workload.
- Able to take the initiative and manage workload
- Effective problem solver
- Ability to extract data from conversation or direct dictation
- Minute taking
- Knowledge of clinical system (EMIS)
- Good understanding Access to Medical Records Act.
- Good understanding of the Data Protection Act.
Experience
- Excellent IT skills
- Working knowledge and experience of Microsoft packages including Word, Excel, PowerPoint, Publisher and Outlook
- Previous administrative experience
- Awareness and maintenance of confidentiality
- Experience of working as part of a multi-disciplinary team
- Ability to understand and learn new software and administrative procedures
- Identifying training & development needs.
- NHS working practices
- Working in Primary care environment or health related background
- Experience of developing effective processes & procedures
- Previous HR experience
Personal Attributes
- Flexible approach
- Enthusiastic
- Sense of humour
- Ability to multi-task and work with an unpredictable work pattern with changing priorities throughout the day.
- Professional telephone manner and good listening skills.
- Professional approach to appearance and conduct
- Ability to work with a wide range of professionals & patients at all levels
- Ability to work flexible hours when required
- Light physical effort required of post
Qualifications
- Good general level of education with a minimum of GCSE level C or above in English and Maths.
- Professional Qualification
- CIPD Level 3 qualification or equivalent or willingness to work towards
- Evidence of continuing professional development.
Other
- Car driver/access to car
- Regular attendance
- To be committed to Equal Opportunities
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
East Lancashire Alliance
Address
Burnley Business Centre
Empire Way
Burnley
BB12 6HH
United Kingdom
Employer's website
https://eastlancashirealliance.co.uk/