Digital Health Records Scanning Co-ordinator
Job summary
We are recruiting!
The role: Digital Health Records Administrator (Band 3 - Fixed Term Contract, up to 18 months)
The Department: Digital Health Records
We are seeking a Digital Health Records Administrator who is detail-oriented, digitally proficient, and passionate about working for the NHS, to join our dynamic team and play a vital role in the digitisation of patient records.
In this role, you will be responsible for preparing, scanning, indexing, and quality-checking patient documents to ensure accurate and secure digital storage. This essential function ensures complete and precise patient information is available at the point of care.
Main duties of the job
o Prepare physical health records for scanning, including sorting, removing staples, and categorising documents.
o Operate desk top scanners and associated software to digitise patient records.
o Accurately index scanned documents into the Electronic Document Management System (EDMS).
o Perform quality assurance checks to ensure completeness, clarity, and accuracy of scanned records.
o Handle confidential patient information in accordance with GDPR and data protection policies.
o Collaborate with clinical and administrative teams to resolve discrepancies or missing information.
o Maintain scanning equipment and report technical issues promptly.
A good working knowledge of Digital Systems is desirable, but a flexible approach set against a fast moving environment is essential. We are looking for a well organised and motivated person, with a can-do attitude and a keen eye for detail to maintain a high quality digital patient record.
Potential applicants should ensure they evidence the skills listed above in their application.
About us
A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries. staff restaurants and accommodation.
In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme. Onsite parking is available from only £50 a year.
There has never been a better time to join East Sussex Healthcare NHS Trust, submit your application today.
Statement on the Use of AI
We value the individuality that each candidate brings to the application process. While we understand that AI tools are widely available, we strongly discourage applicants from using AI-generated content when applying for jobs with us. We believe that your application should reflect your true skills, experiences, and motivations, which are best conveyed through your own words and unique perspective.
Using AI for your application may not accurately represent your knowledge, skills, and experience and may result in a disconnect between your qualifications and our assessment of your application.
We encourage applicants to take the time to thoughtfully complete their applications; by doing so, you allow us to better understand your true potential and ensure a fair and transparent evaluation of your application. Over reliance on AI-generated content may diminish your chance of success.
Job description
Job responsibilities
Please refer to the job description attached.
If you have any questions about this position please do not hesitate to contact us.
Person Specification
Qualifications
- Good standard of education to include GCSE or equivalent in English and Maths
- Experience working within a Health Records or similar setting
- NVQ 3 in Business Administration or equivalent level of knowledge and experience
- IT qualification or Experience using multiple different IT software packages.
Experience
- Evidence of substantial clerical experience, especially in relation to filing systems
- Experience and understanding of a Patient Administration System (PAS)
- Experience of an electronic Health Records tracking system
- Experience of an Electronic Document Management (EDM) System
- Previous experience of working in the NHS or similar organisation
Skills
- Good keyboard and IT skills including knowledge of Microsoft Office - Word, Excel and Outlook
- Knowledge of NHS IT systems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.
Employer details
Employer name
East Sussex Healthcare NHS Trust
Address
Eastbourne District General Hospital
Kings Drive
Eastbourne
BN21 2UD
Employer's website
http://jobs.esht.nhs.uk/