Administrative Assistant

Administrative Assistant

Location: Washington Office
Contract: Full-time, Permanent
Hours: 38 hours per week, Monday – Thursday 8:30am – 5pm and Friday 8:30am – 3pm
Salary:  £28,000

This role keeps the organisation running smoothly by providing reliable administrative support across Accounting, HR, General Affairs and IT. It’s a great fit for someone who enjoys variety, takes pride in accuracy, and likes being the go-to person for day-to-day coordination.

Key Responsibilities:

Accounting

• Assist with basic bookkeeping, including invoice processing, data entry and document organisation.
• Process payments, manage receivables and monitor daily cash balances.
• Maintain financial records and master data (customers, suppliers, expenses, products, forex).
• Administer corporate card and expense claim processes, ensuring timely and compliant reimbursement.

IT / Systems

• Maintain IT assets and user accounts, including new‑starter setup (access, accounts, workstations).
• Provide first-line IT support and coordinate with external IT providers.
• Support IT risk and security activities, including awareness tasks, phishing‑simulation coordination and documentation upkeep.

General Administration

• Manage day-to-day office administration: document preparation, document control, correspondence, telephone and postal duties.
• Oversee procurement and administration of goods and services, including contract management and tracking of inventory, assets and service status.
• Help maintain a clean, safe and well-organised workplace.

HR / Personnel Administration

• Support onboarding and offboarding processes, including documentation and system updates.
• Assist with holiday and absence records, training logs and internal staff communication.

Additional Responsibilities

• Provide administrative support to management and other departments as needed.
• Contribute to process improvements and maintain accurate, timely documentation.
• Carry out reasonable ad‑hoc duties.

Essential Skills & Experience

• Strong organisational skills and excellent attention to detail.
• Clear, confident communication and the ability to work effectively in a multicultural team.
• Proficiency in Microsoft Office and a basic understanding of common IT systems.
• Ability to work independently, prioritise tasks and manage competing deadlines.

• Proactive, reliable and punctual, with a collaborative mindset.
• Positive attitude and willingness to learn.
• Professionalism and confidentiality when handling sensitive information.
• Flexible and adaptable in a varied administrative environment.

Benefits:

• 20 days Holiday plus Bank holidays
• Company Pension
• Private Medical Care
• Christmas Bonus