EA, Executive Administrator, Business Support Coordinator

Business Support Assistant (EA / Administrative Support)

Up to £30k + benefits

18 months contract

part time 25 hours per week pro rata

Location: Cambridge
Employment Type: Full-Time

About the Role

We are seeking an enthusiastic, action-oriented, and highly organised Business Support Assistant to provide exceptional administrative and executive support to our team in Cambridge.

This role supports managers and their teams across a busy, fast-paced environment. You will need strong interpersonal skills, sound judgement, and the ability to handle confidential information while managing multiple priorities with ease.

Key Responsibilities

Calendar Management

• Coordinate complex diaries across multiple time zones for managers and team members.
• Anticipate scheduling needs and resolve conflicts proactively.

Travel & Expenses

• Arrange domestic and international travel.
• Manage expense submissions and tracking for senior staff.

Event & Meeting Coordination

• Plan and deliver internal meetings, workshops, off-sites, social events, and staff celebrations.
• Responsibilities include:
  • Booking venues and meeting rooms
  • Managing invitations and RSVPs
  • Coordinating catering
  • Supporting agenda preparation
  • Taking and distributing meeting minutes
  • Following up on action items
  • Preparing event and meeting materials

Team Mailing Lists

• Maintain distribution lists and ensure timely updates for all teams.

Visitor & Lecture Support

• Organise logistics for visitors, guest speakers, and lectures before, during, and after their arrival.

Policy & Process Compliance

• Ensure adherence to administrative policies, processes, and compliance requirements.

Cover Support

• Provide administrative cover and support for other team members as needed.

Cross-Team and Cross-Site Collaboration

• Support the planning and delivery of wider business events across Cambridge.
• Work closely with administrative and support staff across sites to ensure consistent processes and a seamless experience.

Skills & Competencies

• Proactive self-starter with the ability to anticipate needs and take ownership.
• Strong written and verbal communication skills.
• Ability to handle confidential information with professionalism and discretion.
• High attention to detail with excellent problem-solving abilities.
• Calm, organised, and focused under pressure.
• Approachable, collaborative, and solutions-oriented.
• Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel) and Microsoft Teams.

Experience

• Minimum 1 year of experience in an administrative, executive assistant, business support, or customer service role within a dynamic, fast-paced environment.