Executive Assistant (Part Time)

Executive Assistant (Part Time)

Big Global Tech Company

Location: Paddington, London
Contract: 18 month PAYE
Hours: Part Time

Overview

We are seeking an experienced, highly organised Executive Assistant to provide operational and administrative support to a dynamic UK based team. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities independently, and brings strong attention to detail and excellent communication skills.

Key Responsibilities

Administrative & Team Support

• Provide day to day administrative assistance to leadership and wider team members.
• Manage team logistics, coordination needs, and general operational workflows.
• Serve as a central contact point for internal communications and team updates.

Calendar & Space Management

• Oversee complex diary scheduling, ensuring efficient coordination across time zones and stakeholders.
• Organise meeting rooms, shared workspaces, and on site arrangements as required.

On-boarding & Off boarding

• Coordinate all aspects of new starter onboarding, including documentation, equipment setup, and team introductions.
• Manage offboarding processes, ensuring a smooth and compliant transition.

Event Planning & Coordination

• Plan and deliver team events, workshops, and off sites.
• Handle logistics, vendor engagement, catering, and on-the-day event support.

Budget & Procurement Management

• Monitor and track team budgets, expenses, and cost allocations.
• Support purchase processes, invoice tracking, and alignment with financial controls.

Skills & Experience

• Previous experience in an Executive Assistant, Business Administrator, or comparable support role.
• Strong organisational and multitasking capabilities with the ability to handle competing deadlines.
• Excellent written and verbal communication skills.
• Skilled in problem-solving, proactive planning, and working independently.
• Comfortable collaborating across diverse teams and functions.
• High level of professionalism, discretion, and confidentiality.

What We're Looking For

An adaptable, self driven individual who enjoys supporting others, anticipates needs before they arise, and continuously seeks ways to improve team operations and efficiency.