Procurement Administrator & Supply Chain Manager

London | Hybrid | Competitive Salary

At Fifosys, we are proud to be ranked among the top 10 Managed Service Providers globally, and we are continuing to grow!

We are seeking a hands-on, operational professional to play a pivotal role in our commercial engine. You’ll be responsible for ensuring accurate procurement, billing, provisioning, and commercial administration across the entire procurement lifecycle, from quoting and ordering through to invoicing, provisioning, and audit support.

You’ll be a key link between Sales, Finance, Delivery, and Vendors, helping to ensure revenue accuracy, smooth operations, and an excellent customer experience.

We are also actively embedding AI and automation tools across the business, so you’ll be part of a team driving greater efficiency, accuracy, and scalability.

The Role

Autotask & Commercial Systems

• End-to-end administration of Autotask (opportunities, procurement, contracts, billing, and vendors)
• Maintain dashboards, views, and reporting for commercial visibility
• Manage licence and contract accuracy, including Microsoft 365 / NCE reconciliation

Billing & Vendor Management

• Manage accurate monthly billing for communications and services
• Raise purchase orders and manage hardware and service ordering
• Support vendor price changes and customer communications
• Build strong working relationships with key suppliers

Provisioning & Issue Resolution

• Manage telecoms provisioning (e.g. Gamma or equivalent)
• Support migrations, regrades, and issue resolution
• Act as a liaison between vendors, customers, and internal teams

Projects, Procurement & Sales Support

• Provide procurement and commercial support for client projects
• Obtain competitive quotes and ensure projects are commercially ready
• Validate costs, licences, and materials using Kaseya Quote Manager

Contracts, Records & Finance Alignment

• Maintain accurate records for contracts, renewals, and subscriptions
• Ensure documentation is audit-ready and compliant
• Support month-end reconciliations and billing alignment between Autotask and NetSuite
• Assist with revenue control and variance investigation

What we are looking for

Essential

• Experience in a Procurement or Commercial Admin role within an MSP or IT services environment
• Hands-on experience with Autotask
• Strong experience managing billing cycles, vendors, and contracts
• Excellent attention to detail with strong numerical skills
• Confident working across Sales, Finance, and Technical teams

Desirable

• NetSuite experience
• Microsoft 365 / NCE licensing knowledge
• Kaseya Quote Manager experience
• Telecoms provisioning experience (Gamma or similar)

Personal Attributes

• Highly organised and able to juggle multiple priorities
• Proactive problem-solver with a commercial mindset
• Strong communicator, written and verbal
• Comfortable in a fast-paced, evolving environment

Our Benefits

• Competitive salary, based on experience
• Hybrid working (3 days office / 2 days remote)
• Company sick pay
• Enhanced maternity and paternity pay
• Electric car scheme, supporting sustainable travel choices
• 25 days annual leave + bank holidays
• Pension scheme
• Private healthcare & wellbeing support
• Training and development opportunities
• Exposure to AI-driven transformation and automation projects
• Regular social events and team activities help build real connections
• The chance to grow with a high-performing MSP during an exciting phase of scale and acquisition

About Fifosys

Founded in 2001, Fifosys delivers premium managed IT services to organisations across a wide range of industries. We’ve held ISO 27001 certification continuously since 2013 and are recognised as a leading UK MSP through the Channel Futures MSP501 rankings.

Over the last five years, we’ve achieved strong organic growth, supported by strategic acquisitions with further growth plans ahead. We’re proud of our people‐first culture and our commitment to quality, accountability, and collaboration.

Interested?

If this sounds like the right opportunity for you, we would love to hear from you.