Electronic Filing Administrator

Gibson Kerr is a long established, central Edinburgh legal practice with a good client base, specialising in family law, personal law, and residential conveyancing and estate agency. We are a three partner firm, with 11 other fee earners and 22 support staff at present.

We are looking for an electronic filing administrator to work with the support team in our busy family law department. This is a part-time role (15 hours per week worked over 5 days per week) which can be based remotely, in the office or hybrid to suit you. Your main responsibility will be the daily electronic filing of emails and other documents and the good maintenance of our electronic filing system.

The position will involve a high degree of usage of case management software. Training will be provided; the successful candidate must be confident with computers and quick to learn new software packages.

Job Description

Qualifications and Skills:

• Qualified to degree level, or substantial equivalent work experience.
• Computer literate – MS Word, Excel, Internet, email.
• Team player with good verbal and written communication skills.
• Knowledge of Sheriff Court and Court of Session procedures would be an advantage.

Responsibilities:

• To carry out electronic filing in the area of family law, supporting the family law department team.
• To effectively use the case management system in the effective filing of legal documents and letters.
• To follow office administrative procedures to ensure smooth and reliable flow of work through office.

Supervisor: Head of Support Staff

Job Purpose: To support the family law department by delivering an accurate, high quality, on time service to the team.

Standard expected:

• Must always abide by the ethical code applicable to Scottish solicitors. Must keep all information relating to clients strictly confidential, must not voice criticism of other solicitors/organisations to clients/public and must be aware of restrictions on touting for business.
• Must be dressed and groomed suitably for the job in hand.

Conditions of Employment:

• Working hours will be negotiable but we anticipate that it will require around 15 hours per week spread over five days. More may be required from time to time, on a voluntary basis. Overtime hours will be paid at the same rate as contracted hours.
• Five weeks annual leave is given, plus five days’ public holidays: two days at each of Christmas and New Year and one day on Easter Monday.

Applicant Profile

• Enthusiastic, bright and cheerful – someone with good rapport with colleagues.
• Confident with computers and quick to learn new software packages.
• Good team player.
• Excellent attention to detail.
• Willing to learn new tasks and firm procedures.
• Prepared to take responsibility for the way their actions impact on the performance of the office as a whole.
• Good at working to tight deadlines.
• Able to go about their business in a confident manner.
• Thrives within a busy, high pressure environment.