Workspace Project Partner FTC (London)

Your role: Workspace Project Partner

• Provide support to the Head of Workspace and Property, ensuring smooth coordination across day-to-day project activities within the Workspace team.

• Assist with the planning and delivery of a variety of workspace projects, including but not limited to:

• Project Thursday,

• Workspace Organisation,

• Project Thursday Swing Space,

• Lift Modernisation,

• Retendering of the BGIS Contract.

• Establish and maintain a central repository of key documents and project materials within Microsoft Teams, promoting easy access and collaboration across the team.

• Collaborate closely with the Helpdesk team to support the development and implementation of the Workspace Helpdesk system, working alongside internal IT and gathering necessary information.

• Partner with BGIS to compile and maintain a comprehensive asset register for equipment outside of the Project Thursday scope.

• Act as support to the Head of Workspace and Property for events relating to Global’s Make Some Noise .

Key Responsibilities

• Project Administration (25%) : Keep Workspace projects running smoothly by staying on top of day-to-day admin tasks. From tracking updates to supporting project documentation, you’ll be the organisational backbone of the team.

• Information Management (25%) : Maintain the central database for all things Workspace. You’ll ensure key documents, timelines, and updates are stored, structured, and easy to access for the whole team.

• Helpdesk Development (25%) : Drive progress on the Workspace Helpdesk project. You’ll work closely with the Helpdesk team and internal IT to gather intel, shape functionality, and help bring the system to life.

• Asset Coordination (25%) : Collaborate with BGIS to build a clear, accurate asset list.

What Success Looks Like

In the first few months you will have...

• Built a solid understanding of how Global operates and how the Workspace team connects with the wider business,

• Got to grips with Project Thursday, understanding its impact across Workspace and the company as a whole,

• Mapped out a clear plan for the Workspace Helpdesk project, setting goals and driving early progress,

• Started gathering key information to support the tender process for M&E services,

• Introduced a streamlined system for sharing information within the Workspace team, improving collaboration and visibility,

• Built strong working relationships across departments, confidently coordinating with key stakeholders.

What You’ll Need

• Proactive Mindset: A can-do attitude with an eagerness to get involved from day one,

• Workspace Awareness: An appreciation that Facilities and Workspace roles go beyond a standard 9–5—flexibility and responsiveness are key,

• Detail Orientation: Sharp attention to detail with the ability to deliver clear, concise information at pace,

• Strong Communicator: Confident in building relationships across teams, with a natural flair for networking beyond just the immediate Workspace team,

• Minimum of 3 years' experience in Facilities Project or similar support role,

• Strong IT skills, with confident use of:

• Microsoft Excel, Word, Outlook and Teams (preferred)

• Workday (preferred)

• MS Project (advantageous but not essential)