Digital Services Finance Coordinator

Job summary

The Digital service team in the Trust leads on Digital strategy, development, co-ordination, planning, project, and programme management for all Digital and supporting functions.

The purpose of this role is to provide effective line management to the administrative team within Digital Services, ensuring the delivery of high-quality support across the department. The post holder will act as the primary administrative lead for ordering and financial reporting, playing a key role in managing procurement processes and supporting financial oversight.

The role carries responsibility for the accurate processing of capital and revenue orders and invoices. It also includes maintaining reliable financial records and supporting the monitoring and reporting of digital expenditure, ensuring alignment with Trust policies and budgetary controls.

Additionally, the post holder will ensure that robust administrative systems and processes are in place to support the smooth and efficient operation of digital services. This includes maintaining consistency, accuracy, and compliance across all administrative functions, contributing to the overall effectiveness of the department.

Main duties of the job

Manage financial processes including purchase orders, invoices, supplier communications, budget records, escalations, reconciliations, audits, and financial reporting.

Coordinate recruitment activities for the Digital Services team, including advertising vacancies, arranging shortlisting and interviews, communicating with candidates, and maintaining recruitment documentation.

Provide comprehensive administrative support through diary management, correspondence, report production, record keeping, filing, and organisation of departmental resources and meetings.

Maintain accurate data and reporting systems, including databases, spreadsheets, financial records, compliance tracking, and the preparation of formal management reports.

Support workforce and performance processes by assisting with appraisals, development reviews, recruitment administration, and monitoring compliance requirements.

Ensure effective communication and customer service, handling sensitive information professionally, responding to queries and complaints, and liaising with colleagues and external stakeholders using tact and diplomacy.

Promote organisational standards and continuous improvement by maintaining confidentiality, supporting equality and diversity, adhering to health and safety requirements, meeting deadlines, and contributing to service improvement initiatives.

About us

We have a skilled and dedicated workforce of over 5000 colleagues working in a diverse range of services over 55 sites and within people's homes. We strive to enable a welcoming workplace culture that builds and celebrates civility, inclusivity and diversity, while providing a sense of belonging and trust.

Annual staff surveys, regular Pulse surveys and other engagement opportunities provide our people with lots of opportunity to tell us about their experiences of working with us. In the latest staff survey, 61% of colleagues gave us their views. It was great to hear that:

• 72% of colleagues would recommend the Trust as a place to work, ranking us 1st for Provider Trusts in the South West region on this question.
• 76% would recommend the standard of care provided in our services if a friend or relative needed treatment, also ranking us 1st in the South West region.
• 81% said that care of patients and service users is the Trust's priority, compared with an average in comparable NHS Trusts in England of 64%.

This high-level overview shows we are in a healthy position, with higher scores than average for comparable organisations, alongside a great response rate, indicating good staff engagement. However, we also know we have plenty of room for improvement in many areas. To that end, we continue to prioritise and invest in our commitment to genuinely becoming a Great Place to Work with consistent top-quartile performance in the annual staff survey and Pulse surveys.