Contracts and Compliance Officer
My client is a world leader in the manufacture of IT products with their office in Sunbury is their European Headquarters. They have a multi-cultural working environment and a strong belief in support and developing staff from within their ranks.
They are actively seeking to recruit a Contracts and Compliance Officer to be responsible for the preparation and administration of their commercial contracts and for supporting key compliance functions.
The post holder plays a central role in export control compliance and anti-bribery governance, while also assisting with anti-counterfeit activity, data protection administration and general compliance enquiries.
Responsibilities will include:
Contract Administration
• Administer customer contracts from initial drafting through to signature.
• Managing the contract negotiation process, referring complex legal or commercial matters to the line manager or VP Sales & Marketing where appropriate.
• Maintaining and developing the contracts database.
Export Control and Trade Compliance
• Review and assess restricted party screening matches and escalate potential concerns where necessary.
• Coordinate the annual customer export compliance declarations process.
• Coordinate product classification under UK export control regulations, ensuring accurate and up to date classifications are maintained.
• Assist with preparation of compliance declarations such as ECCN, country of origin, dual use statements, etc.
Anti-Bribery Governance
• Serve as Chair of the Bribery Committee.
• Lead and host the annual Bribery Committee meeting.
• Monitor and present developments, trends and regulatory
changes in anti-bribery compliance to the Committee.
• Maintain and update the company’s anti-bribery and corruption risk assessment
Manage referrals to the Bribery Committee, ensuring matters are logged, reviewed and progressed appropriately.
• Maintain the gifts and hospitality register, ensuring accurate and timely recordkeeping and appropriate approvals.
General Compliance
• Respond to compliance related enquiries and prepare statements of compliance as required.
• Provide training on contractual and compliance matters, including use of the contracts database.
• Undertake compliance related projects and investigations as required.
Anti-Counterfeit Responsibilities
• Liaise with external providers of anti-counterfeit services.
• Prepare and manage documentation relating to anti-counterfeit matters, including materials required for external actions and customer support.
Data Protection Responsibilities
• Provide administrative support for the company’s compliance with applicable data protection regulations.
• Assist with maintaining records, logs and documentation required for data protection purposes
Experience required
A background and understanding of contracts and compliance and the ability to research and grasp complex issues, ability to act on your own initiative
Highly organised
A professional presenter of information to a senior audience
Self confidant and great attention to detail
THIS ROLE IS OFFICE BASED 3 DAYS PER WEEK SO COMMUTING TO SUNBURY-UPON-THAMES IS ESSENTIAL
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