Rota Coordinator for Critical Care & Anaesthetics
Job summary
The Rota Co-ordinator for Critical Care and Anaesthetics is responsible for the effective co-ordination, management, and administration of medical rotas across the Critical Care and Anaesthetic Departments within Hampshire Hospitals NHS Foundation Trust. Working closely with the Deputy Operational Service Managers, Clinical Leads, Clinical Director, Consultants, and Resident Doctors, the post holder will ensure the provision of safe and efficient medical staffing arrangements that support service delivery across both hospital sites. This will involve some cross site working between Basingstoke and Winchester Hospitals.
The role involves the day-to-day management and maintenance of medical rotas using the Trust's electronic rostering systems, including dbRotas, CLW, E-Rota, and Allocate. The post holder will ensure appropriate staffing levels are maintained, coordinate leave requests, support training and educational requirements, and respond proactively to short-notice staffing changes to minimise disruption to patient care.
Main duties of the job
- To work with the team to ensure that the critical care and anaesthetic units have 24/7 cover and that the on-call sessions are covered with appropriate skill mix, escalating issues as required.
- To have responsibility for the day-to-day management of the rotas.Ensuring safe staffing levels are maintained and gaps are filled appropriately.
- You will be responsible to actively deal with rota, personnel and other queries and troubleshoot problems that may arise.
- Responsible to ensure all changes to the rota are conveyed to the relevant staff member in a timely and efficient manner.
- Receive all annual leave and study leave requests for all doctors, and process these according to policy, ensuring adequate cover is available and liaising with the doctors where necessary
- Communicate vacant shift information to bank workers and internal staff to seek to fill these shifts via Locum's Nest.
About us
Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.
Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.
We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.
The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.
Your Next Career Move Made Easier - Accommodation May Be Offered
We understand relocating can be a big step. Hampshire Hospitals may be able to provide accommodation options for successful candidates, depending on availability. If this something you would like to explore please contact Southern Housing on 02080 360017
Job description
Job responsibilities
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.
Person Specification
Training & Qualifications
- Good standard of general education including English and Maths GCSE level 4 and above or equivalent qualification.
- A levels/NVQ 3 or able to demonstrate equivalent level of experience in an administration or secretarial capacity
- ECDL or equivalent IT experience.
- Evidence of continuing personal and professional development
Experience & Knowledge
- Experience of working procedures and practices gained in medical education, HR or operational administration.
- Previous problem-solving experience
- Experience in managing rotas
- Managing own workload
- Experience of working in a busy NHS environment
- Knowledge of using CLW, dbRotas or Allocate
- Familiarity of HHFT policies and procedures
Skills & Ability
- Excellent IT skills with knowledge of various computer packages including, Word, Excel, PowerPoint, Outlook and Internet applications
- Knowledge of general office working procedures
- Ability to plan and organise own workload effectively to meet deadlines
- Excellent prioritisation and organisation skills
- Excellent communication skills both verbal and written
- Ability to work alone and as part of a team
- Ability to be motivated and conscientious
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Hampshire Hospitals NHS Foundation Trust
Address
Basingstoke & North Hampshire Hospital
Aldermaston Road
Basingstoke
RG24 9NA
United Kingdom
Employer's website
https://www.hampshirehospitals.nhs.uk/