Supply Chain Administrator

Job summary

An exciting opportunity has arisen for a Supply Chain Administrator to join our Orthotic and Prosthetic Service. This role is essential in ensuring clinicians and technicians have timely access to the equipment, components and consumables needed to deliver high-quality patient care. This role is for 22.5 hrs.

You will support procurement and stock management processes, including raising purchase orders, monitoring inventory levels, processing deliveries, maintaining accurate records and liaising with suppliers. Working closely with clinical and technical teams, you will help ensure supplies are available when needed and that the stores environment remains safe, organised and compliant.

We are looking for a highly organised individual with strong administrative, IT and communication skills. Experience in administration, procurement, stock control or logistics is desirable.

This is a rewarding opportunity to play an important role in supporting services that help improve patients' mobility, independence and quality of life. You will contribute to service improvements and help ensure patients receive the orthotic and prosthetic care they need without delay.

In return, we offer NHS benefits, development opportunities and the chance to be part of an organisation committed to delivering outstanding care and improving patient outcomes.

At present, the Trust is unable to offer Skilled Worker visa sponsorship for this post. Applicants must have the right to work in the UK at the time of application.

Main duties of the job

Support clinicians and technicians by delivering an efficient procurement and stock management service.

Raise purchase orders and process procurement requests for orthotic and prosthetic products.

Monitor stock levels and ensure the timely replenishment of consumables and clinical supplies.

Liaise with suppliers regarding orders, pricing, deliveries, lead times, and product returns.

Receive, inspect, and appropriately store stock and patient-specific items.

Match patient-specific items to clinical records and coordinate their distribution for appointments or collection.

Process returns for faulty or incorrectly supplied items, maintaining accurate audit trails.

Maintain up-to-date inventory records using Meditech and Kardex systems.

Assist with stock takes, stock reconciliation, and inventory reporting.

Support the development and maintenance of automated stock reordering processes.

Ensure compliance with infection prevention and control, COSHH, fire safety, health and safety, and storage requirements.

Maintain a safe, organised stores environment, managing goods received, dispatched, and returned.

Support the maintenance of supply chain systems and stores equipment.

Maintain procurement records and documentation in line with Trust policies and Standing Financial Instructions.

Participate in team meetings and contribute to service improvements, policy development, and procedural reviews.

About us

Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides joined-up mental and physical healthcare for around two million people across our communities. With over 13,000 staff working in the community and local hospitals, we deliver care at every stage of life, helping people live their best and healthiest lives.

Our mental health services include community-based support and early intervention in psychosis (EIP) for both adults and young people, alongside a network of specialist inpatient wards covering forensic, learning disability, eating disorder and older person's care.

We deliver extensive physical health services too, from urgent community response teams helping frail and older patients remain safely at home, to hospitals at home teams providing acute-level care in familiar surroundings. Our neurological services offer rehabilitation and treatment for conditions including Multiple Sclerosis, Parkinson's Disease, Motor Neurone Disease, Head Injury, Cerebral Palsy and Stroke. Across Hampshire, our community hospitals provide inpatient rehabilitation as a step down from acute care, and our dedicated teams also staff Treetops Sexual Assault Referral Centre in Portsmouth, offering expert, compassionate support.

Everything we do is underpinned by our CARE values of compassion, accountability, respect and excellence